Postman Exam Materials 3,
Night Post Offices-
· The working hours of POs are generally fixed by the Head of the Circle.
· The Director-General may extend the working hours up to 8:30 P.M. and keep them open on Sundays also. These post offices will be termed 'night post offices'.
· During the extended hours, (7pm to 8.30 pm) the NPO will book registered articles including V.P. articles, eMO booking, sell I.P.Os. and postage stamps.
· Deposits into Savings Bank Account and sale of cash certificates will be available upto 7.00 p.m. on week days only.
· On Sundays and Holidays the NPOs function with restricted working hours; one shift only from 10:00 to 17.00 hours.
· The delivery functions are entirely suspended. No payment of Money Orders and No Saving Bank works.
4. Mobile Post offices -
· Mobile Post Offices are intended to provide the facility of late posting in the cities at different timings (excluding insured and V.P.).
· These offices remain closed on Sundays and Postal Holidays.
· The Mobile Post Offices sell stamps and Postal stationery, book registered articles (excluding insured and V.P.) and air parcels besides accepting unregistered articles for dispatch.
· The Mobile Post Offices at Madras and Nagpur are also permitted to book money orders.
5. Normal week days–
· The business hours in the Post Offices are generally as indicated below on normal week days.
· Reference and enquiries, sale of postage stamps and stationery – Entire working hours.
· Booking of registered, insured, including VP up to 6-7 hours (On Saturday 5 hours)
· Booking of MOs, IPOs, S.B and SC etc. five hours (Saturday 3hours)
· Branch Offices - Maximum of 5 hours.
· Window delivery of registered, insured and V.P. articles, and payment of MOs: the hours fixed for the booking of such articles.
6. Business done on Sundays and P.O. holidays:
· Except the Night Post Offices all post offices are closed on Sundays and PO Holidays.
· There is also no clearance of street letter post boxes, delivery of mails on such days.
· Posting of letters if late fee is paid in the letter boxes at RMS offices and selected Pos.
· Such postings can also, be made in the letter boxes of the mail vans of R.M.S. Sections.
· Machine franked articles should not be posted either in the PO letter box or mail van letter box. ( If it is so then treated as unpaid)
· Registered newspapers and packets are accepted on Sundays and PO holidays without payment of any late fee in Press Sorting Offices, R.M.S and at NPOs.
8. Post offices Holidays –
· There are seventeen holidays are observed as Post Office holidays out of which three are compulsory as national holidays at national level.
· Out of remaining fourteen holidays, the eleven are common throughout the nation as religious holidays.
· Three holidays are called as optional holidays which vary from circle to circle. The holidays will be decided by the State Coordinating Committee of all CG Departments every year.
9 & 10.PAYMENT OF POSTAGE
· Unpaid articles are not afforded any greater security in transmission over other unregistered mail.
· Such articles are liable to detention for the purpose of taxing.
· Payment of postage is to be effected by means of postage stamps.( printed by Post Office under the authority of GOI)
· Post Offices also, sell Revenue stamps. These stamps cannot be used for payment of postage.
· Postage charges can, also, be paid by means of a franking machine.
· In order to cater to the needs of philatelists and stamp collectors, the Department has set up Philatelic Bureaux at the Principal Post Offices.
· There are 84 Philately Bureaux as on 31.03.2019.
· Overseas philatelic orders are executed by the Mumbai GPO Philatelic Bureau. ( Minimum amount is Rs.1000) Domestic PDA – Rs.200
11. Franking Machine.-( RMFM w.e.f 01.07.2013)
· A postal franking machine is a stamping machine and used for payment of postage.
· A commission of 3 per cent is permitted on the value of franks used. Additional 2% is given for presorted articles presented. ( Threshhold limit is Rs.5000)
For being recognized valid, the impressions of 'frank' should consist of the following dies:- (a) Value Die and (b) Licence Die.
· It should not be used without a valid licence issued by the Head of the Postal Division.
· Machine franked articles can be posted at not more than two offices specified.
· Where the licensee desire to post them at two offices, they may be handed in either at a Post Office and, or at a Post Office and a night post office.
· The franked articles will be tendered at the counter bundled in separate bundles according to the value of the franks and each consignment must be accompanied by a Window Delivery Ticket for identification of the licensee's representative.
· With the last despatch of the day or on the close of the business hours of the day, the licensee will be required to tender at the office of posting a Daily docket sheet.
· The impressions of the franking machines should be of bright red colour, clear and distinct and should not overlap.
· It should be on the right top corner on the address side of the article itself or an address wrapper or an address label firmly attached to it.
· Franking will be allowed upto any amount.
· There may be more than one impression of the value die but only one of the licence die on each article.
· Machine franked articles posted in letter boxes shall be treated as unpaid articles.
· Unregistered articles bearing impressions of the previous date shall also not be accepted.
12.Prepayment of postage in cash –
· Certain important post offices are authorized by the Head of the Circle to realize the postage charges in cash from firms or other persons who post a minimum of 500 packets at a time in big cities and 250 in small towns.
· This facility is also available at selected Gazetted and H.S.G. Post Offices to Firms or business establishments who post not less than 500 articles at a time.
13. Spoilt or defaced stamps. –
· Postage stamps) which have been obliterated, defaced, torn, cut or otherwise rendered imperfect, or which have any work, letter, figure, or design written printed or which have been cut or otherwise separated from embossed envelopes, postcards, or wrapper, cannot be recognized in payment of postage.
· The special registration envelopes provided by the Post Office, cannot be used for the transmission of unregistered postal articles.
· The using of used postage stamps or postal fees is an offence under the Indian Penal Code.
14. Fictitious Stamps. –
· The manufacture and use of fictitious postage stamps is an offence punishable under Section 263-A of the Indian Penal Code. Reproduction of stamps is allowed in philatelic publications.
15. Packing. –
· Every letter, packet or parcel has to be stamped with the date stamps in office of posting and office of delivery and is liable to a great deal of pressure and friction during transit.
· All articles, therefore, which are likely to suffer from stamping of pressure should be packed in strong covers.
· The post office cannot take any special precautions to secure the safety of fragile articles.
· Every letter, packet or parcel should be closed in such a manner that it does not give rise to sharp edges.
16. Sealing –
· Not to use sealing wax for seals outside unregistered letters and packets, except when such seals are necessary for the protection.
17. Posting of coins etc. –
· Coin, bullion, precious stones, jewellery, articles of gold or silver and currency or Bank Notes, can be sent by the Inland Post, only insured. ( Maximum amount Curency Notes – Rs.20000 & Articles Rs.100000)
18. Letter Boxes –
· Letters, postcards, inland letter cards & packets may be posted in the letter-boxes in the post offices / mail offices, provided the postage due and late-fee are fully prepaid.
19. Posting in Special Letter Boxes –
· Letter Boxes marked 'For letters only' should be used for the posting only of letters and postcards.
· Similarly, the special letter boxes provided in the cities for posting of Air Mail Articles QMS articles be used only for posting such classes of articles.
· Other articles if posted in such special letter-boxes, are liable to detention.
· QMS articles should bear full PIN below the name of the town of destination.
20. Large articles and other letters
· Owing to their size, cannot be posted in the letter-boxes, may be received by hand at the window of the van or Post Office provided, the postage and the late fee are fully prepaid.
21. Articles requiring special treatment. –
· Letters or other articles should be clearly marked at “Registered”, “insured for Rs ___”, “value-payable for Rs ……..” etc. at the top of the address side of the cover;
· Air Mail articles bearing high value adhesive postage stamps may be presented at the countersand stamps to be defaced in the presence of the person .
22. Desirability of posting early-
· Public are advised to post their mails as and when they are ready without waiting for the last clearance of mails.
23. Manner of affixing postage stamps –
· The stamps should be affixed to the right hand top corner of the address side.
24. Non-Postal Stamps Charity Stamps, labels, seals, etc. –
· Labels, stamps, seals or other markings which are not postage stamps but appear as postage stamps should not be attached or impressed.
· Impressions which are likely to be mistaken for impressions of postal franking machine must also not be made on the address side.
25. Use of the minimum number of postage stamps. –
· Use the minimum number of stamps.
· The use of a large number of low-value stamps takes up unnecessary space.
26. Particulars to be furnished –
· The address should be complete and definite enough to ensure the easy transmission and its delivery without any elaborate enquiry.
· The address should be written in the lower half and towards the right-hand side of the front of the article, leaving a clear margin at least 3 centimeter at the top for the postage stamps etc.
· The Post town should be noted in block letter. It should, also be underlined. The PIN Code of the post town should be noted below.
· It is desirable to note the sender's address preferable in the lower left-hand corner on the address side.
· Concessional rates of postage or free of postage, the class of the articles, e.g., 'Book-Post', 'Blind Literature' should be clearly noted on the top of the address side of the article.
29. Articles bearing indefinite addresses –
· No article will be delivered unless it bears a definite address.
· Articles addressed in a general way or to initials names without surnames, fictitious names or conventional marks of any kind will not be delivered.
· Parcels or other articles, and Money Order, will not be accepted unless they are definitely addressed to a particular person or firm.
· In the office of delivery if it is found that there is no post box in the name of the addressee or the addressee has ceased to be a renter of a post box the article will be returned to the sender.
30. Addition of sender's address. –
· Every article should bear on the bottom lower left hand corner the name and address of the sender including PIN.
31. Intimation of address to correspondents abroad. –
· When furnishing their address to correspondents abroad, one has to mention the name of State in India in which they reside.
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