PA Exam Materials - Examination point of view - 8
PLEASE READ AND KEEP MEMORY OF THE FOLLOWING POINTS
Volume V
READ FOR THE EXAMINATION PURPOSE
Volume V
READ FOR THE EXAMINATION PURPOSE
301. Railway Mail service working on Railway or river streamer lines is called as Transit section. ( Rule-14)
302. The mail office deals with contents of mail bags addressed to them and with closed forward bags is called as Sorting mail office. (Rule-15)
303. The mail office deals only with closed bags is called as Transit Mail Office. (Rule-15)
304. Mail office are two kinds. One is Sorting mail office and another is Transit mail office. Mail agent incharge of Sorting mail office and HAS is incharge TMO. Mass Mailing centre is help to customer who are regularly posting max number of letters, as help him to writing the address, affix stamp etc. Press Sorting office is situated on promises of the newspaper. All the expenditure is borne by the publisher. ( Rule-15). Pre mailing activities are done at Press Sorting Office. (Rule-15b)
305. A Press Sorting Office is: A RMS office situated on the premises of a newspaper publisher plus where the articles received from the newspaper publisher is sorted and despatched and where the entire expenditure of the establishment of the office is borne by the newspaper publisher / Registered newspapers. (Rule -15C)
306. RO is a stationary office of the RMS where work paper of the sections attached to it are prepared, checked and placed on record, all forms & bags. HRO is stationary office situated at the HQ of RMS Dn. SRO is situated at the same station as a Mail office.( Rule-16-18)
307. The officer incharge of a Head Record office is designated as Head record officer. (Rule-17)
308. Every PO is Unit Bag office, other than BO and EDSO. Every HRO/SRO in RMS is identified and District Bag office. The PSD situated at the HQ of Postal circle is identified as Circle Bag Office. D section of Postal Directorate works as Central Bag office. This is not deal with any bags but only deals with the correspondence relating distributions of bags. ( Rule-18)
309. The unit bag office will send its daily bag balance report to the the district bag office. (Rule-18a)
310. The DBO is inspected by the circle Bag office. ( Rule-18a)
311. Each set of section will have same working hours,same establishment and same mail arrangement. (Rule-21a)
312. Journey performed by a set of Section traveling on duty from one end to the another end of its beat is called Trip. (Rule-22)
313. Station articles are intended for delivery from a PO to which they are sent. Sorting articles are articles that are to be sorted by the Mail Office to which they are sent, and forwarded to office of final destination or to other sorting offices. Label bundle are two type express bundles and differed bundle. Express bundle requires to sort immediately & Differed bundle may be disposed later. (Rule-23,24)
314. Territorial regd bundle are prepared when the number of registered article is 25 or more. (Rule-24)
315. The keys and changeable hour plate of a letter box must be kept in the custody of Postal Assistant.
316. Station bundle are prepared only when the no of article either paid of unpaid of any PO 14. (Rule-24)
317. Pink check slip for ordinary paid and unpaid bundle. Blue check slip for Airmail. White check slip for both express & differed bundle. Marked 2 diagonal line green for local article, yellow for rajdhani and blue for metro bundle. (Rule-25)
318. Mail bag is a due bag. (Rule-28).
319. The weight of TB should not be exceed 30 Kg weight. MO check slip printed in red in on white or badami paper. Registered bundle is prepared where there are three or more uninsured letter. Regd bag may contain cash bag, ordinary and VP regd article, insured envelope, regd bundle, ins bundle, ordinary &VP MO (Rule-28)
320. When there are no air articles for an airmail bag prescribed a suitable remark should be made in the delivery bill concerned. (Rule-28a)
321. When the airmail bag contain less than 50 articles and there is no insured article or air parcel an airmail cover of suitable size should be used instead of a bag. When an air parcel is sent inside of airmail bag the label should bear “CAP”. The weight of airmail bag or TB should not exceed 30 KG weight. Separate ins letter bag closed when more than 10 ins article for any office.
322. When an insured letter bag is prescribed as a due bag it should be dispatched inside the regd bag with remarks in the regd list. (Rule-29)
323. A bag is used to enclose several bags sent to the same office or section thereby affording protection to them called as Transit Bag.( Rule-33)
324. An account bag is used between a SO to HO vice versa. SO to HO account bag contains SO daily account. HO to SO account bag contains SO Slip. Account bag are due bags. (Rule-34)
325. A bag is used to enclose correspondence of the high officer of Govt called as Special bag . (Rule-37)
326. Changing station is a Railway station where the beats of two transit sections join and where the mails brought by one of them are handed over to the other. A connecting station is an RMS section working in a train in immediate connection with another train in which another RMS section works. Regn of newspaper, renewal or cancelling any registration will be issued by Head of the department. (Rule-40,41)
327. A and B order is issued by Supdt of RMS. (Rule-46,47)
328. A order contains proposed changes in the sorting list. (Rule-46)
329. B order contains performance of SA duties in Mail offices. (Rule-46)
330. The list showing the details of bags to be received and dispatched by a mail office/transit section is Due mail list. (Rule-52a)
331. The list showing the manner in which the articles must be dispatched is Sorting list. (Rule-52a)
332. Mail comprised of the articles and documents which must be dispatched every day or at regular intervals is termed as Due mails.(Rule-53)
333. Face of the article mean the side on which addressee address written. (Rule-54)
334. Letter posted after the prescribed hours of closing the mails but within the time permitted for posting and with prescribed late fee (in addition to the postage) are called as Late letters.(Rule-56a)
335. Letters posted after the prescribed hours of closing the mails but within the time permitted for posting and without affixing prescribed postage and late fee are called as Too late letters. (Rule-56a)
336. Letters posted in the Night post office without payment of late feed will be impressed with the remarks 'Detained late fee not paid' and included on the next day dispatch. (Rule-56a)
337. An article which has been erroneously forwarded by an office to an office other than the office of destination and an article is a vernacular article on which the incorrect destination is mis-sent & mis directed article. (Rule-57)
338. Trial card used for the purpose of determining the relative advantage of alternative mail routes or the cause of detention to articles. Trial cards are in red colour. Trial card should not be included in any station bundle. (Rule-57)
339. The timing of clearance of letter at railway station is fixed by SSRM/SRM (Rule-58)
340. The registered newspaper addressed to foreign countries must have separate license for posting. (Rule-58a)
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