PA Exam Materials - Examination point of view - 10
PLEASE READ AND KEEP MEMORY OF THE FOLLOWING POINTS
Volume V
READ FOR THE EXAMINATION PURPOSE
381. Postcard manufactured privately which are either thicker or less flexible than the departmental inland postal card should be allowed to pass unchallenged. (Rule 112)
382. If an UR article is received in open and torn condition at the office of delivery, entrusted to postman for delivery enclosed in a protected cover (Rule -114)
383. If an article the registration of which is compulsory if found in a letter box after the closing of the counter, it should be kept in deposit till the office is next open for registration. Unpaid article addressed to officials of postal dept, it should be taxed with the postage in the usual way, treated as refused and sent to RLO. If an UR article found open in sorting should be protected by enclosing an envelope with a remarks written on a cover ' received open' and dispatched to destination. The article posted in India having affixed with foreign postage should not be recognized in payment of postage or other postal charges. (Rule 115)
384. If an article the registration of which is compulsory but which has not been registered is received for delivery in a PO, the addressee will be required to pay: Double the deficiency in registration fee plus any postage due on the article. (Rule-115)
385. Article marked 'By parcel post' found in letter box the official detecting the irregularity should be make a note of it in his error book. In POs the article should be transferred to the parcel assistant and treated and charged with postage as a registered parcel. In RMS, the article should be marked 'found in letter box' transferred to Parcel Sorting Assistant. (Rule-116)
386. At the office of delivery, an unregistered article of the letter mail addressed to more than one person is delivered to any one of the addresses but in the order in which the name appear on the cover. (Rule-117)
387. Any goods transmission through inland post is prohibited found in PO should be detained and an immediate report submitted to Head of the Circle/Region. If a leaky parcel is detected in a PO or transferred to it by a section or a mail office should be detained and a report should be made to the SPOs/Istclass PM for order. If in a PO article being opened are found to contain opium or allied drugs should be made over its all contents to the nearest Excise officer for further proceeding. Any article passing through the PO suspected that the article contain any thing is prohibited by inland post should be forwarded in a cover and marked 'doubtful' addressed to the Postmaster of destination (Rule -122,123)
388. No person shall send by post: Any postal article having thereon designs of an indecent, obscene, seditious character. Any postal article having thereon scurrilous, threatening or grossly offensive character . (Rule-122)
389. When an article, on being opened in the office of delivery is found to contain any intoxicating drugs, the importation of which is prohibited, it should be sent with all its contents to the nearest Collector of Customs. (Rule-123)
390. If an article is found franked by a person who is not entitled to the privilege the frank should be ignored and the article should be taxed with the postage (Rule -125)
391. OIGS/FOAS mean on India Government Service / Free on active service. (Rule -125)
392. In the event of an error in a mail lists and when a revised or corrected mail list is received both the list s should be retained on record attached to each other a note being added on the original. (Rule -128)
393. Tin Seal used for closing all insured bags; Heavy/large bags of letter/parcel mails. (Rule-132)
394. Relating to limit of weigh of mails, the weight to be carried by mail runner or a man should not exceed 14 Kg. When it is carried by each man should not exceed 28 Kg. When it is carried by trolley the weight of the parcel should not exceed 37 Kg. The weight of postal articles including parcel and cash to be carried by a postman or village postman should not exceed 10 kg. (Rule-135)
395. The maximum weight limit for a bag conveyed by the railway mail service is 37 Kg. (Rule -135)
396. The weight of mails that can be carried by a mail carrier in hilly area is 15 Kg. (Rule-135)
397. Due mail and sorting list a particular PO is issued by the supdt of Post office concerned. (Rule -136)
398. The due mail and sorting list for PO and mail offices in communication with offices in more than one RMS Dn are prepared and supplied by the Head of the circle. The due mail and sorting list for PO in direct communication with a mail office in one RMS Dn will be issued by the Supdt of RMS concerned. Village sorting lists are prepared and supplied to Head, Sub and Branch office by Sub divisional Inspectors. (Rule -137)
399. The very purpose of posting trial cards will be defeated if the following columns are not properly filled in by the supervisor of the receiving unit Column (1) & Column(2) (Rule -139)
400. The office of delivery after making necessary entries in the trial card received will return the trail card it by including it in a service cover addressed to the officer who posted it. (Rule -139)
401. Important irregularities to be reported by telegraph/fax i) A due bag not received, or left behind ii) A due mail, regd or parcel list not received or received missent iii) A daily a/c, or SO Slip not received iv) Absence of mail carrier. (Rule-144)
402. Any irregularity that comes to the notice of Head of the office shall be entered in Error book. (Rule-145)
403. Facsimile impression of signature on an acknowledgement can be accepted. (Rule -146)
404. The addressee can be allowed to use facsimile impression for getting delivery of Registered letter . (Rule -146)
405. The application for recall/redelivery of letter should be dispatched by Service Regd post. (Rule-148)
406. Application of recall of articles should be kept or record one year (inland article), eighteen months(foreign articles). (Rule-148)
407. Sanction of 'recall of article' to return the article to the sender or to alter/correct the address will be issued by Divisional Superintendent. (Rule -148)
408. Director General's circular are issued once in a month. Each set of circulars should be kept in a guard book. In sub offices circular are signed by SPM and other official also. (Rule-149)
409. Records of a PO or a mail office should be produced to a Police officer who is making an investigation in a cognizable case under CRPC after getting written order from the police concerned. (Rule-152)
410. Ordinary postage stamps, coins and other articles of valued found in letter boxes or on a counter the action should be taken by postmaster .
i) When ordinary stamp are found in letter box will have been defaced and the entry will be made in error book.
ii) If unused Postcard other than private manufacture, empty envelope , stamp sheet currency note found in letter box or counter its value credited to UCR.
iii) In the RMS such items will be forwarded to Record officer duly advised in daily report the Record officer who should transfer to local postmaster.
iv) Application received from public for the return of articles mentioned above the refund value should be submitted for order of HOD.(Rule-154)
411. Half yearly enumeration returns will be submitted during the second week of the months of February and August of each year 8th to 14th both day inclusive. An enumeration return must be made of the number of ordinary UR articles of the letter mail and UR parcel given out for delivery to Postman and window. (Rule-155)
412. The camp bag booked as parcel will be sent by surface route and will be charged with the postage payable on a parcel weighting 10 Kg plus registration fee and incidental charges . The camp bag booked as letter mail will not be charged with any additional postage other than Registration fee. The camp bag is due to be collected on any day including Sunday & Holidays . (Rule-159)
413. The cases of losses of mails due to road accident, railways accident, air crash should always be reported to Head of the Region. (Rule-170)
414. When the addressee of a damaged insured article refuses to take delivery the article should be returned to the sender duly protected in a pro bag . ( Rule 196)
415. A damaged article should be returned to the sender duly protected if its addressee does not attend the Post office to take its delivery within: 7 days of the date of notice. (Rule-196)
416. A object for trace a bag or value payable or insured article mail during its course from the office of dispatch to the office of final destination is a Search Bill. (Rule -210)
417. Cash & insured articles should not be dispatched through Weighment system. (Rule-227)
418. The payment of weighment system is made to the railway authorities half Yearly. (Rule-225)
419. The payment of occasional dispatch is made to the Railway authorities Quarterly. (Rule-226)
420. Weighment System bags are carried through by train. (Rule -226)
PLEASE READ AND KEEP MEMORY OF THE FOLLOWING POINTS
Volume V
READ FOR THE EXAMINATION PURPOSE
381. Postcard manufactured privately which are either thicker or less flexible than the departmental inland postal card should be allowed to pass unchallenged. (Rule 112)
382. If an UR article is received in open and torn condition at the office of delivery, entrusted to postman for delivery enclosed in a protected cover (Rule -114)
383. If an article the registration of which is compulsory if found in a letter box after the closing of the counter, it should be kept in deposit till the office is next open for registration. Unpaid article addressed to officials of postal dept, it should be taxed with the postage in the usual way, treated as refused and sent to RLO. If an UR article found open in sorting should be protected by enclosing an envelope with a remarks written on a cover ' received open' and dispatched to destination. The article posted in India having affixed with foreign postage should not be recognized in payment of postage or other postal charges. (Rule 115)
384. If an article the registration of which is compulsory but which has not been registered is received for delivery in a PO, the addressee will be required to pay: Double the deficiency in registration fee plus any postage due on the article. (Rule-115)
385. Article marked 'By parcel post' found in letter box the official detecting the irregularity should be make a note of it in his error book. In POs the article should be transferred to the parcel assistant and treated and charged with postage as a registered parcel. In RMS, the article should be marked 'found in letter box' transferred to Parcel Sorting Assistant. (Rule-116)
386. At the office of delivery, an unregistered article of the letter mail addressed to more than one person is delivered to any one of the addresses but in the order in which the name appear on the cover. (Rule-117)
387. Any goods transmission through inland post is prohibited found in PO should be detained and an immediate report submitted to Head of the Circle/Region. If a leaky parcel is detected in a PO or transferred to it by a section or a mail office should be detained and a report should be made to the SPOs/Istclass PM for order. If in a PO article being opened are found to contain opium or allied drugs should be made over its all contents to the nearest Excise officer for further proceeding. Any article passing through the PO suspected that the article contain any thing is prohibited by inland post should be forwarded in a cover and marked 'doubtful' addressed to the Postmaster of destination (Rule -122,123)
388. No person shall send by post: Any postal article having thereon designs of an indecent, obscene, seditious character. Any postal article having thereon scurrilous, threatening or grossly offensive character . (Rule-122)
389. When an article, on being opened in the office of delivery is found to contain any intoxicating drugs, the importation of which is prohibited, it should be sent with all its contents to the nearest Collector of Customs. (Rule-123)
390. If an article is found franked by a person who is not entitled to the privilege the frank should be ignored and the article should be taxed with the postage (Rule -125)
391. OIGS/FOAS mean on India Government Service / Free on active service. (Rule -125)
392. In the event of an error in a mail lists and when a revised or corrected mail list is received both the list s should be retained on record attached to each other a note being added on the original. (Rule -128)
393. Tin Seal used for closing all insured bags; Heavy/large bags of letter/parcel mails. (Rule-132)
394. Relating to limit of weigh of mails, the weight to be carried by mail runner or a man should not exceed 14 Kg. When it is carried by each man should not exceed 28 Kg. When it is carried by trolley the weight of the parcel should not exceed 37 Kg. The weight of postal articles including parcel and cash to be carried by a postman or village postman should not exceed 10 kg. (Rule-135)
395. The maximum weight limit for a bag conveyed by the railway mail service is 37 Kg. (Rule -135)
396. The weight of mails that can be carried by a mail carrier in hilly area is 15 Kg. (Rule-135)
397. Due mail and sorting list a particular PO is issued by the supdt of Post office concerned. (Rule -136)
398. The due mail and sorting list for PO and mail offices in communication with offices in more than one RMS Dn are prepared and supplied by the Head of the circle. The due mail and sorting list for PO in direct communication with a mail office in one RMS Dn will be issued by the Supdt of RMS concerned. Village sorting lists are prepared and supplied to Head, Sub and Branch office by Sub divisional Inspectors. (Rule -137)
399. The very purpose of posting trial cards will be defeated if the following columns are not properly filled in by the supervisor of the receiving unit Column (1) & Column(2) (Rule -139)
400. The office of delivery after making necessary entries in the trial card received will return the trail card it by including it in a service cover addressed to the officer who posted it. (Rule -139)
401. Important irregularities to be reported by telegraph/fax i) A due bag not received, or left behind ii) A due mail, regd or parcel list not received or received missent iii) A daily a/c, or SO Slip not received iv) Absence of mail carrier. (Rule-144)
402. Any irregularity that comes to the notice of Head of the office shall be entered in Error book. (Rule-145)
403. Facsimile impression of signature on an acknowledgement can be accepted. (Rule -146)
404. The addressee can be allowed to use facsimile impression for getting delivery of Registered letter . (Rule -146)
405. The application for recall/redelivery of letter should be dispatched by Service Regd post. (Rule-148)
406. Application of recall of articles should be kept or record one year (inland article), eighteen months(foreign articles). (Rule-148)
407. Sanction of 'recall of article' to return the article to the sender or to alter/correct the address will be issued by Divisional Superintendent. (Rule -148)
408. Director General's circular are issued once in a month. Each set of circulars should be kept in a guard book. In sub offices circular are signed by SPM and other official also. (Rule-149)
409. Records of a PO or a mail office should be produced to a Police officer who is making an investigation in a cognizable case under CRPC after getting written order from the police concerned. (Rule-152)
410. Ordinary postage stamps, coins and other articles of valued found in letter boxes or on a counter the action should be taken by postmaster .
i) When ordinary stamp are found in letter box will have been defaced and the entry will be made in error book.
ii) If unused Postcard other than private manufacture, empty envelope , stamp sheet currency note found in letter box or counter its value credited to UCR.
iii) In the RMS such items will be forwarded to Record officer duly advised in daily report the Record officer who should transfer to local postmaster.
iv) Application received from public for the return of articles mentioned above the refund value should be submitted for order of HOD.(Rule-154)
411. Half yearly enumeration returns will be submitted during the second week of the months of February and August of each year 8th to 14th both day inclusive. An enumeration return must be made of the number of ordinary UR articles of the letter mail and UR parcel given out for delivery to Postman and window. (Rule-155)
412. The camp bag booked as parcel will be sent by surface route and will be charged with the postage payable on a parcel weighting 10 Kg plus registration fee and incidental charges . The camp bag booked as letter mail will not be charged with any additional postage other than Registration fee. The camp bag is due to be collected on any day including Sunday & Holidays . (Rule-159)
413. The cases of losses of mails due to road accident, railways accident, air crash should always be reported to Head of the Region. (Rule-170)
414. When the addressee of a damaged insured article refuses to take delivery the article should be returned to the sender duly protected in a pro bag . ( Rule 196)
415. A damaged article should be returned to the sender duly protected if its addressee does not attend the Post office to take its delivery within: 7 days of the date of notice. (Rule-196)
416. A object for trace a bag or value payable or insured article mail during its course from the office of dispatch to the office of final destination is a Search Bill. (Rule -210)
417. Cash & insured articles should not be dispatched through Weighment system. (Rule-227)
418. The payment of weighment system is made to the railway authorities half Yearly. (Rule-225)
419. The payment of occasional dispatch is made to the Railway authorities Quarterly. (Rule-226)
420. Weighment System bags are carried through by train. (Rule -226)
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