PA Exam Materials - Examination point of view - 16
PLEASE READ AND KEEP MEMORY THE FOLLOWING POINTS
READ FOR THE EXAMINATION PURPOSE
621. The paid unregistered article to be transferred to the deposit department at the time of delivery will comprise i. Article to be redirected ii. Articles to be deposited iii. Articles the addresses of which are not known/articles with undecipherable and incomplete addresses/articles with fictitious address. (113)
622. Particulars of window delivery ticket issued should be entered in the register of window delivery tickets (MS 23) .(100)
623. Window delivery ticket is prepared in form MS24 .(100)
624. Post boxes and bags entitling the renders to receive delivery of all fully prepaid unregistered letter, ILC, PC.(100)
625. Beat instruction register prepared in form MS 32. (102)
626. Book of addresses instructions is maintained by Deposit Assistant.(133)
627. Undelivered acknowledgement cards are to be destroyed after Four Months.(143)
628. If an article issued by RLO either for delivery to the addressee or to return to the sender cannot be delivered , it may be redirected whenever the revised address of the addressee/sender is not known the PO. (139)
629. Undelivered packets containing Registered Newspaper return to sender after 7 days. (143)
630. Permanent instructions are valid for three years .(133)
631. Instructions regarding authorizing Post Office to pay money order to another person are valid for three years. (133)
632. If the addressee of ordinary article is not traceable and address of the sender is not noted on the article the deposit PA forward it RLO after passing remark in red ink after keeping in deposit for 7 days. (143)
633. An article for which notice of arrival has been tendered to the addressee, it cannot be redirected to address elsewhere .(131)
634. Unclaimed unregistered article marked ' Poste restante' should be deposited of after one month. (143)
635. First class foreign inward mail on redirections are eligible for free redirection within India. (137)
636. Instruction slip means a document in which gist of instruction in connection with delivery / redirection of postal article from public are communicated to departments. (134)
637. BO daily account exchanged between either BO and HO or BO and SO (2).
638. Whenever a voucher that is required in support of an entry in the daily account, is not received in the account office, a note of the irregularity should be made in the error book and a remark should be written by the sub-account assistant on the daily account against the particulars of the missing. (4)
639. BO sent to its account office is BO daily account.
640. Sub office sent to Branch office BO is BO Slip.
641. Head office sent to SO is SO Slip.
642. SO slip prepared in HO by Sub account assistant.
643. SO slip prepared in duplicate .
644. If the voucher is not submitted on the call, or no explanation is afforded by the Sub office or Brach offices concerned for withholding the voucher, the case should be reported to the Divisional Supdt.
645. If the item of account cannot be properly classified in the account office it should be credited under UCR or taken as UCP. (4)
646. A cash office is a sub office which, in addition to performing the ordinary work of sub office. Those offices are made cash offices to other sub office. Ordinarily every SO situated at a treasury station will be required to act as cash office with the sanction of Suptd of Post office. (7)
647. When an urgent demand for additional funds is received form a sub office, after the daily account bag for the office has been dispatched an urgent demand will not be entertained in any case after bag dispatched and remittance if possible should be dispatched through special carrier. (10)
648. The sub post offices should keep funds by drawing from the treasury in the case of SO situated at treasury station; by remittances from another SO and by remittances from the HO. (11)
649. The arrangements exist for the disposal of surplus collection at SO are
i) By drawing to the treasury in the case of SO situated at treasury station
ii) By remittances to another SO
iii) By remittances to the HO (12)
650. SO slip prepared in form PA 3 by HO to each of its SO in every day enclosed in the account bag. Amount with details, of cash (including stamps) sent to the SO should be mentioned. The balance of list of daily account received from the SO and accounted for in the HO. Particulars of documents and serial number and value of Postal order, sent to SO (18)
651. An account bag from the SO to HO contain i. The SO daily A/c, MO issue journal, MO paid list. ii) List of SB transactions/List of SB documents iii) Memo of IPO, Certificate, issued and discharged iv) A rolls, daily list of PLI premia collected and paid.
652. An account bag from the Head Office to Sub office contain i) The SO slip , ii) A cash bag containing cash including postage stamps iii) IPO, Saving certificate, for sales iv) SB Slip (SB 27), BO daily account after check, Blank MO forms for sale
653. Ordinarily cash in excess of Rs 250 should be enclosed in a cash bag (23)
654. When a remittance is made to a SO through a special carrier, in which document a remark should be written for the information of SPM as to how the money was sent in the SO Slip (23)
655. In sub offices cash received through special carrier a receipt for the sum should be given Carrier's book or dairy (23)
656. On return of the carrier to the HO the Treasurer should be examine the dairy or book of the carrier to see that a receipt for the remittance has been obtained by him and initial it with date in token of having carried out the examination. (23)
657. When no cash bags are enclosed, the account bags will be closed and sealed by Sub account assistant.
658. When any remittance of cash/stamp are enclosed, the account bag the treasurer should then enclose the cash/ in the cash bag in the presence of the Sub account assistant and close and seal it also in the presence of the sub account assistant. (27)
659. The SO daily account is prepared by the sub postmaster himself.
660. Reasons for holding cash balances in excess of the prescribed maximum an below prescribed minimum and the reasons for holding stamps balances excess should be recorded in Remarks column of daily account.
PLEASE READ AND KEEP MEMORY THE FOLLOWING POINTS
READ FOR THE EXAMINATION PURPOSE
621. The paid unregistered article to be transferred to the deposit department at the time of delivery will comprise i. Article to be redirected ii. Articles to be deposited iii. Articles the addresses of which are not known/articles with undecipherable and incomplete addresses/articles with fictitious address. (113)
622. Particulars of window delivery ticket issued should be entered in the register of window delivery tickets (MS 23) .(100)
623. Window delivery ticket is prepared in form MS24 .(100)
624. Post boxes and bags entitling the renders to receive delivery of all fully prepaid unregistered letter, ILC, PC.(100)
625. Beat instruction register prepared in form MS 32. (102)
626. Book of addresses instructions is maintained by Deposit Assistant.(133)
627. Undelivered acknowledgement cards are to be destroyed after Four Months.(143)
628. If an article issued by RLO either for delivery to the addressee or to return to the sender cannot be delivered , it may be redirected whenever the revised address of the addressee/sender is not known the PO. (139)
629. Undelivered packets containing Registered Newspaper return to sender after 7 days. (143)
630. Permanent instructions are valid for three years .(133)
631. Instructions regarding authorizing Post Office to pay money order to another person are valid for three years. (133)
632. If the addressee of ordinary article is not traceable and address of the sender is not noted on the article the deposit PA forward it RLO after passing remark in red ink after keeping in deposit for 7 days. (143)
633. An article for which notice of arrival has been tendered to the addressee, it cannot be redirected to address elsewhere .(131)
634. Unclaimed unregistered article marked ' Poste restante' should be deposited of after one month. (143)
635. First class foreign inward mail on redirections are eligible for free redirection within India. (137)
636. Instruction slip means a document in which gist of instruction in connection with delivery / redirection of postal article from public are communicated to departments. (134)
637. BO daily account exchanged between either BO and HO or BO and SO (2).
638. Whenever a voucher that is required in support of an entry in the daily account, is not received in the account office, a note of the irregularity should be made in the error book and a remark should be written by the sub-account assistant on the daily account against the particulars of the missing. (4)
639. BO sent to its account office is BO daily account.
640. Sub office sent to Branch office BO is BO Slip.
641. Head office sent to SO is SO Slip.
642. SO slip prepared in HO by Sub account assistant.
643. SO slip prepared in duplicate .
644. If the voucher is not submitted on the call, or no explanation is afforded by the Sub office or Brach offices concerned for withholding the voucher, the case should be reported to the Divisional Supdt.
645. If the item of account cannot be properly classified in the account office it should be credited under UCR or taken as UCP. (4)
646. A cash office is a sub office which, in addition to performing the ordinary work of sub office. Those offices are made cash offices to other sub office. Ordinarily every SO situated at a treasury station will be required to act as cash office with the sanction of Suptd of Post office. (7)
647. When an urgent demand for additional funds is received form a sub office, after the daily account bag for the office has been dispatched an urgent demand will not be entertained in any case after bag dispatched and remittance if possible should be dispatched through special carrier. (10)
648. The sub post offices should keep funds by drawing from the treasury in the case of SO situated at treasury station; by remittances from another SO and by remittances from the HO. (11)
649. The arrangements exist for the disposal of surplus collection at SO are
i) By drawing to the treasury in the case of SO situated at treasury station
ii) By remittances to another SO
iii) By remittances to the HO (12)
650. SO slip prepared in form PA 3 by HO to each of its SO in every day enclosed in the account bag. Amount with details, of cash (including stamps) sent to the SO should be mentioned. The balance of list of daily account received from the SO and accounted for in the HO. Particulars of documents and serial number and value of Postal order, sent to SO (18)
651. An account bag from the SO to HO contain i. The SO daily A/c, MO issue journal, MO paid list. ii) List of SB transactions/List of SB documents iii) Memo of IPO, Certificate, issued and discharged iv) A rolls, daily list of PLI premia collected and paid.
652. An account bag from the Head Office to Sub office contain i) The SO slip , ii) A cash bag containing cash including postage stamps iii) IPO, Saving certificate, for sales iv) SB Slip (SB 27), BO daily account after check, Blank MO forms for sale
653. Ordinarily cash in excess of Rs 250 should be enclosed in a cash bag (23)
654. When a remittance is made to a SO through a special carrier, in which document a remark should be written for the information of SPM as to how the money was sent in the SO Slip (23)
655. In sub offices cash received through special carrier a receipt for the sum should be given Carrier's book or dairy (23)
656. On return of the carrier to the HO the Treasurer should be examine the dairy or book of the carrier to see that a receipt for the remittance has been obtained by him and initial it with date in token of having carried out the examination. (23)
657. When no cash bags are enclosed, the account bags will be closed and sealed by Sub account assistant.
658. When any remittance of cash/stamp are enclosed, the account bag the treasurer should then enclose the cash/ in the cash bag in the presence of the Sub account assistant and close and seal it also in the presence of the sub account assistant. (27)
659. The SO daily account is prepared by the sub postmaster himself.
660. Reasons for holding cash balances in excess of the prescribed maximum an below prescribed minimum and the reasons for holding stamps balances excess should be recorded in Remarks column of daily account.
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