PA Exam Materials – PO Guide part I -1

 1. The The Department of Posts functions under which ministry?
o a) Ministry of Finance
o b) Ministry of Home Affairs
o c) Ministry of Communications
o d) Ministry of Railways

2. Who is the head of the Department of Posts?
o a) Director General
o b) Chief Postmaster General
o c) Secretary
o d) Postmaster General

3. The Secretary, Department of Posts, also holds which position?
o a) Director General
o b) Chairman, Postal Services Board
o c) Joint Secretary
o d) Additional Director General

4. How many members are on the Postal Services Board?
o a) 4
o b) 5
o c) 6
o d) 7

5. What is the primary role of the Additional Director General (Coordination)?
o a) Financial management
o b) Regional operations
o c) Coordination
o d) Mail processing

6. Into how many territorial circles is the Department of Posts divided?
o a) 18
o b) 20
o c) 23
o d) 25

7. Who heads a Circle in the Postal Department?
o a) Postmaster General
o b) Superintendent
o c) Chief Postmaster General
o d) Inspector

8. Circles are divided into which of the following?
o a) Subdivisions
o b) Divisions
o c) Regions
o d) Postal Stores Depots

9. Who heads a Region in the Postal Department?
o a) Superintendent
o b) Postmaster General
o c) Inspector
o d) Chief Postmaster General

10. Regions are classified into which of the following?
o a) Circles
o b) Subdivisions
o c) Divisions
o d) Postal Stores Depots

11. Who heads a Division?
o a) Inspector
o b) Assistant Superintendent
o c) Superintendent or Senior Superintendent
o d) Postmaster General

12. Divisions can be under the jurisdiction of which of the following?
o a) Inspector or Superintendent
o b) PMG or CPMG
o c) DDG or Joint Secretary
o d) ADG or Secretary

13. Divisions are classified as which of the following?
o a) Regional and Circle
o b) Circle and Postal
o c) Postal and RMS
o d) Regional and RMS

14. Which division is in charge of postal operations?
o a) RMS Division
o b) Circle Division
o c) Postal Division
o d) Regional Division

15. Which division manages mail processing?
o a) Postal Division
o b) RMS Division
o c) Circle Division
o d) Regional Division

16. Postal/RMS Divisions are divided into which of the following?
o a) Regions
o b) Circles
o c) Subdivisions
o d) Depots

17. Who is in charge of a Subdivision?
o a) Superintendent
o b) Postmaster General
o c) Inspector or Assistant Superintendent
o d) Chief Postmaster General

18. What is the primary function of the Postal Stores Depot?
o a) Mail delivery
o b) Financial transactions
o c) Supplying forms and stationery
o d) Stamp sales

19. Who is in charge of a Postal Stores Depot?
o a) Inspector
o b) Superintendent
o c) Postmaster General
o d) Chief Postmaster General

20. What is the primary function of the Circle Stamps Depot?
o a) Mail processing
o b) Supplying stamps and postal stationeries
o c) Financial audits
o d) Employee training

21. Who is in charge of the Circle Stamps Depot?
o a) Inspector
o b) Superintendent
o c) Postmaster General
o d) Chief Postmaster General

22. According to the 2020 update, how many Postal Stores Depots are in each circle headquarters?
o a) Two
o b) Multiple
o c) One
o d) None

23. What does DDG stand for?
o a) Deputy District General
o b) Deputy Director General
o c) Direct Department General
o d) District Delivery General

24. What is the role of the Joint Secretary & Financial Advisor?
o a) Operational management
o b) Strategic planning
o c) Financial planning
o d) Mail routing

25. Where is the organization setup at the Directorate shown?
o a) In a document
o b) In a chart
o c) In a video
o d) In a list

26. The Department of Post comes under which government?
o a) State Government
o b) Local Government
o c) Union Territory Government
o d) Central Government

27. How many members make up the postal service board?
o a) 4
o b) 5
o c) 6
o d) 7

28. What is the core responsibility of the postal division?
o a) Mail sorting
o b) Postal operations
o c) Stamp printing
o d) Financial tracking

29. What is the core responsibility of the RMS division?
o a) Customer service
o b) Mail processing
o c) Postal retail
o d) Building maintenance

30. Who is the chairman of the postal service board?
o a) Director General
o b) Postmaster General
o c) Secretary, Department of Posts
o d) Additional director general.

English Answer Key:
1. c) Ministry of Communications
2. c) Secretary
3. b) Chairman, Postal Services Board
4. c) 6
5. c) Coordination
6. c) 23
7. c) Chief Postmaster General
8. c) Regions
9. b) Postmaster General
10. c) Divisions
11. c) Superintendent or Senior Superintendent
12. b) PMG or CPMG
13. c) Postal and RMS
14. c) Postal Division
15. b) RMS Division
16. c) Subdivisions
17. c) Inspector or Assistant Superintendent
18. c) Supplying forms and stationery
19. b) Superintendent
20. b) Supplying stamps and postal stationeries
21. b) Superintendent
22. c) One
23. b) Deputy Director General
24. c) Financial planning
25. b) In a chart
26. d) Central Government
27. c) 6
28. b) Postal operations
29. b) Mail processing
30. c) Secretary, Department of Posts