Peravai Academy Refresh exam preparation - Volume VI Part I & Miscellaneous Rules - 1

 PA Exam Materials - Examination point of view - 9
PLEASE READ AND KEEP MEMORY OF THE FOLLOWING POINTS
Volume V
 READ FOR THE EXAMINATION PURPOSE

341. The minimum number of copies of Regd newspaper posted at a time is 100. (Rule-58a) 
342. The copies of the newspaper without prepayment will be handed over to window along with an invoice which should be in duplicate. (Rule-58a)
343. The minimum limit fixed for posting Regd. News paper without prepayment at a time for foreign destination is 100. (Rule-58a) 
344. On checking the entries in the invoice, (tendered along with the Regd. News paper without prepayment ) if there by any discrepancy noticed, the o/o posting should make the requisite correction under the initial of the HO.( Rule-58A) 
345. The payment due in connection with posting of Regd  News paper without prepayment is to be made fortnightly . ( Rule-58a) 
346. The posting of the Regd. Newspaper without prepayment should be stopped and license deemed to be cancelled in the event of non payment of a bill within fortnight following the fortnight to which the bill relates.( Rule-58A)
347. Machine franked article can be posted not more than two offices.  (Rule-58b) 
348. At the office of posting the officer responsible for seeing that the articles have been franked in the prescribed manner and that systematic under payment is not going on is the Postmaster.  (Rule-58b)
349. Daily docket in the prescribed form is used by the licensee along with his last posting of franked article at the prescribed office . ( Rule-58b)
350. The post office seal for sealing the franking machine must be kept in the personal custody of the Postmaster. (Rule-58c)
351. The keys and changeable hour plate of a letter box must be kept in the custody of Postal Assistant. (Rule-59)
352. Territorial bundle prepared for foreign when not less than 5 articles. Bulk bag system is not available for Srilanka, Nepal, Buttan & Pakistan. Ordinary circumstances the bulk of the correspondence for any office is more a single mail bag than can contain called as plural mail bags. When extra mail bag(unusual mail) is closed for PO or Mail office the registered bag should be place in the due mail list.  (Rule-67)
353. The printed papers enclosed in a bulk bag: should be of the same addressee at the same address. (Rule 72-A)
354. A bulk bag is defined as: A special bag of printed papers to/from addressees/senders in foreign countries. (Rule 72-A)
355. When a cash bag enclosed in a Regd. Bag is forwarded in a mail bag the symbol to be written on label of the mail bag is F. (Rule-73)
356. Air mail bags dispatched to each port of call is accompanied with Inland airmail delivery bill. (Rule-76)
357. Normally mail list prepared in Duplicate. (Rule-76b)
358. Whenever, owing to the unusual bulk mail for an office extra transit bags are closed the word 'extra bag' should be written on the label. The number of extra transit bags closed should be entered in the mail list. Each extra transit bag closed should contain its separate mail list showing the particulars of bags enclosed. (Rule-78) 
359. Complaint and enquiries relating to foreign mail the postage stamp equivalent to the fee prescribed is charged. The sender of foreign article should be written 'RENVOI PAR AVION'(return by air mail) for get back the acknowledgement. Parcel shall not contain more than one written communication but this rule shall not apply to an official parcel. (Rule-87).
360. If in course of transmission of parcel it is noticed that the parcel contains more than one written communication of the nature of a letter of having the character of a personnel communication the parcel should be endorsed 'for open delivery' and forwarded to destination for arrangement open delivery.  (Rule 88) 
361. Articles registered in a PO for delivery from the office itself should be entered in a station registered list and kept for following day’s delivery  (Rule -90)
362. If any correction is made in the total of entries in regd. list it should be destroyed and a fresh one is prepared. (Rule -90) 
363. A direct parcel bag is to be closed a delivery PO where the number of Regd. Insured parcel is five or more. (Rule -91) 
364. The Postmaster or Head Sorting Assistant personal duties prescribed in this rule may, under the order of Head of the Circle, be delegated to the Deputy postmaster, Assistant Postmaster, Supervisor or office supervisor of the office as the case may be. (Rule-91).
365. While closing a Registered bag containing cash bag it should be sealed with Insurance seal. (Rule-91)
366. While closing of insured bag the parcel sorting assistant should show all the insured parcel entered in the list to the HSA; include all the Insured parcel entered in insured bag in the presence of the HSA and close the insured bag in the presence of the HSA (Rule -92)
367. Maintenance of insured check sheet by sorting mail office may be relaxed by Head of the circle. (Rule -96)
368. In sorting Mail offices, the Registration/parcel Sorting assistant should maintain check sheet showing the number of insured articles received. HSA/ Supervisor will tick off these entries in check sheet. (Rule -96)
369. The ascertained weight of the insured article noted against the entry in the regd /parcel list should be initialled by the PA/SA (Rule -97) 
370. In the case of redirected parcels on which redirection fee is recoverable from the addressee if any incorrect fee had been made entry the parcel assistant should bring the fact to the notice of the postmaster who should correct it under his initial. (Rule 99) 
371. Suspected cases of reuse of used stamps on the article received in transmission from BO should be reported to the sub divisional Inspector. (Rule 99) 
372. If the Regd article is insufficiently paid, the difference of postage will be collected from the regn counter PA of o/o booking. (Rule -99)
373 The book of postmarks should be maintained at all Post offices Mail offices, Transit sections, Record offices. (Rule-103)
374. The fact of cleaning of seals and stamps should every time be recorded in postmaster Order book in Head offices in the Error book in Sub offices in the rough note of the HSA, the mail agent or the Record assistant which will be examined by the inspecting officer at the time of inspection. (Rule 103-A)
375. Book of postmark used for taking the impression of round MO, oblong MO and unpaid stamps should be kept in the personal custody of the postmaster  (Rule-103)
376. In case of inward Foreign article if postage stamps which are not cancelled by the o/o origin received; it should be cancelled by a thick stroke in ink. UR articles of the letter mail posted bearing no postage stamp should be impressed on the back with the stamp. Late letters posted in RMS letter boxes on which a late fee has not been paid should be impressed on back with the 'Detained – late fee not paid stamp'. In HOs the station articles of the letter mail received on which postage due should be impressed on the back with the PMs unpaid stamp only. (Rule -107)
377. The Postal Index Number (PIN) must contain: 6 digits.  (Rule -107)
378. An article addressed in a language not known to the office of posting should be sent to RMS (Rule-109)
379. Insufficiently paid outward foreign letter can be taxed only by Office of foreign exchange. (Rule-110a) 
380. Unpaid and insufficiently paid article other than letter and postcard for foreign countries received in posting should be returned to the sender for delivery on recovery of an amount equal to double the deficiency at inland rate.( Rule 110)