POSTMEN / MTS EXAMINATION 2025. - STUDY MATERIALS 8.
The following gist is given below for keeping memory purpose of all the important rules covered under PO Guide Part I as per the syllabus. Please read again and again and keep memory of the following gist of rules in PO Guide Part I.
3. Payment of Postage (Regulation 5)
• Postage should generally be paid using the modes mentioned in Rule 9.
• Pre-payment of postage and other sums payable is mandatory, with exceptions for "Book Now Pay Later" (BNPL), contractual customers, and certain postal services.
4. Postage on Unaccountable Items and Unpaid Items (Regulation 6)
• If the required postage on unaccountable items with embossed postage is more than the stamp's value, the difference must be made up by affixing additional postage stamps.
• Unpaid or insufficiently paid items are liable to be held for charging the due postage.
5. Instances where Postage and Chargeable Sums are Not Deemed Prepaid (Regulation 7)
• Postage is not considered prepaid if the stamp or impression is not authorized for use as a postage stamp, franking impression, or point-of-sale receipt under the regulations or rules.
• It is also not deemed prepaid if the stamp has been obliterated, defaced, torn, cut, or otherwise rendered imperfect.
• If any word, letter, figure, or design has been added to the stamp other than by the Director General before posting, it is not considered prepaid.
• A stamp that has been cut or separated from an embossed envelope, postcard, or wrapper is not considered prepaid.
• Exceptions: Stamps may have perforated identifying marks or initials. "Book Now Pay Later" (BNPL) items and other items specified in administrative guidelines are also exceptions to this regulation.
6. Supply of Postage Stamps (Regulation 8)
• Notification of Issue: The Directorate notifies all Heads of Circles, Regional Postmasters General, and philatelic bureaux about the issue of a stamp well in advance of its release date.
• The circular contains comprehensive information about the stamps, including their technical data.
• Heads of Circles are responsible for ensuring all bureaux, counters, and authorized offices are informed about the issue date, subject, and denomination of commemorative stamps.
• Publicity: Postmasters are responsible for publicizing the stamp release as widely as possible and displaying the circular on the notice board at a prominent location in the bureau.
• The stamp is also publicized through press media notifications.
• Receipt of Stamps: In addition to SAP records, physical records and registers must be maintained in philately bureaux.
• Safety before Release: Stamps must not be sold under any circumstances before the notified release date.
• If the release date falls on a Sunday or postal holiday, the Philatelic Bureaux in New Delhi and at the place of release will open for the sale of stamps, first-day covers, etc..
• If the release date is postponed or advanced, the Directorate will inform all Heads of Circles, who will then notify all bureaux and counters in their circle.
• Commemorative or special postage stamps are sent in secured packets, bearing the advance release date, by authorized stamp depots to all philatelic bureaux and selected philatelic counters.
• The Directorate fixes the number of stamps to be received by each bureau or counter.
• Upon receipt of stamp packets, the postmaster must verify if the authorized quota has been received.
• Each stamp packet will have a printed label stating "Not to be sold before.........".
• Sale: Commemorative and special stamps should not be sold through stamp vendors and licensed agents but only through philatelic bureaux, counters, and authorized offices.
• The in-charge of philatelic bureaux obtains the supply of stamps and ensures adequate stock to meet demand.
• A philatelic bureau or counter will sell stamps of each issue for a period of 12 months from the month of issue or until the supply lasts.
• Commemorative stamps remaining unsold after 6 months will be released for sale along with definitive stamps at the stamp vending counter.
• Multicolored stamps of higher denominations, after being on sale for 6 months at the bureau, should be issued for sale at Speed Post, Parcel, and Registration counters.
• The Postmaster is responsible for maintaining a sufficient stock of all kinds of postage stamps.
• Stamps must be kept in the office safe, preferably in wooden or tin boxes with compartments for each kind of stamp.
• If boxes are unavailable, stamps should be placed in cardboard cases, blank books, or guard books inter-lined with blotting paper sheets.
• Handling Useless/Obsolete Stock: When useless or obsolete stamps and stationery are held by the post office, orders from the competent authority should be obtained to write off their value in the accounts to the head "Unclassified payments".
• In Head Offices, stamps and stationery for which there is no demand may be exchanged by the postmaster for different denominations from the treasury concerned, provided the stationery is in complete packets and sanctioned by the competent authority in each case.
• In sub-offices, useless, obsolete, unwanted, or defectively manufactured postage stamps should be sent to the Head Office.
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