PA Exam Materials – 152 POSTAL MANUAL VOLUME V (PO & RMS GENERAL REGULATIONS)
Bag Office: For avoiding unnecessary movement of bags, the new system of bag accounting has been in introduced classifying PO/RMS Office into Bag Office: the office handling it as under:
(1) Unit Bag Office (UBO) - Every Post Office other than Branch Post Offices and EDSOs is identified as Unit Bag Office. This office is given a minimum/ maximum bag balances once in a year by the Superintendent of Post Offices concerned preferably on 1st July. Each office will maintain a day bag book and submit a daily bag balance report to its District Bag Office.]
(2) District Bag Office (DBO) - Every HRO/SEO in RMS is identified as a District Bag Office. This Office will maintain bag account for all types of bags category-wise not only in respect of bags received and despatched by the Sorting Offices and TMOs attached to them but also in respect of UBO attached to them. In exceptional cases, Head Post Offices can also function as DBO.
(3) Circle Bag Office (CBO) - The Postal Stores Depot situated at the Headquarters of Postal Circle is identified as Circle Bag Office. This office is responsible for inspection of DBOs and UBOs and verification of balances. This office is also responsible for procurement of bags, distribution of bags, repair and auction of bags.
(4) Central Bag Office - 'D' Section of Postal Directorate works as Central Bag Office. This does not deal with any bags but only deals with the correspondence relating to procurement and distribution of bags.
Station and sorting articles - Station articles are articles intended for delivery from the Post Office to which they are sent but unpaid and insufficiently paid articles of the letter mail intended for delivery from sub and branch offices are, when sent to the Head Office or the sub-office, treated as station articles for the Head Office or the sub-office, as the case may be. Sorting articles are articles that are to be sorted by the Post Officer or Mail Office to which they are sent, and forwarded thence to offices of final destination or to other Sorting Offices.
Labelled bundle - (1) A labelled bundle is a collection of faced unregistered articles of the letter mail securely tied with a check-slip at the top. It is treated in sorting as a single article, and is opened by the office or section to which it is addressed.
(2) Labelled bundles are of two classes, viz., station bundles and sorting bundles:
(i) A station bundle contains station unregistered articles, and may be either a paid articles bundle, consisting of only paid articles, or an unpaid articles bundle consisting of only unpaid articles. Station bundles are prepared, ordinarily, when the number of articles-either paid or unpaid-for any office exceeds fourteen.
(ii) A sorting bundle contains both paid and unpaid unregistered articles which are not included in station bundles. Sorting bundles may be of two kinds, viz., express bundles and deferred bundles. An express bundle contains articles which require to be sorted immediately on receipt by the Mail Office or Post Office to which they are consigned, and a deferred bundle contains articles which can be disposed of later. When a sorting bundle is prepared for a State, a clearly defined tract of country, or a foreign country, it is termed a territorial bundle. Territorial bundles are prepared when the number of articles is 25 and more.
(3) Labelled bundles are not due.
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