Conduct & Disciplinary Rules – 124

DEPARTMENTAL ENQUIRIES AND INVESTIGATIONS

29. VILLAGE SORTING LISTS

The IPO should supply each head sub-or BO in the sub-division including Ist class head office with a village sorting list (M-52). The village sorting list should also show in what village LBs are placed and which of their LBs are provided with changeable plates. (R 276, Vol. III)

30. VILLAGE RETURNS

The IPOs will receive in February every year direct from each Head, Sub, and BO in his Sub-dn, a return (MS 88) kept for Ist to 14 days in that month showing the No. of articles of all sorts (including MOs) received daily for delivery in each village with in the jurisdiction of the office. The IPO should examine their returns and forward them to SPOs with remarks if any. It should be submitted to SPOs not later than 1/4 every year.

(Rule 277/134 Vol. VIII) 539

31. LETTER BOXES

The IPO should maintain account and up to date records of all Letter Boxes within his jurisdiction in the prescribed form. The Inspector should carry red paint about with him when on tour, or have it sent to him, and have the LBs in rural locals which need painting, as per the instructions contained in Rule 216 of Postal Manual Vol. VIII. The IPO should also carry LB locks with him on tour and replace the locks new ones if found broken or out of order. (Rule 278 and 279, 280 of Vol. VIII)

32. REGISTER OF LINES AND STAGES

The IPO should maintain a register of lines and stages in respect of his sub Division in form M40. Entries should be made in the register in alphabetical order.

(Rule 291, Vol. VI)

33. OVERSEER'S DIARY

The inspector will receive from overseers of mails weekly copies of their diaries (Gen-4) and summary of work and monthly lists of MOs verified with the diary for the last week of the month. The monthly list of MOs verified by the O/S will be submitted to the Supdt. of POs along with inspector's summary. The diary will be carefully scrutinised and be filed. (Rule-282, Vol. VIII)

34. EXTRA ORDINARY OCCURRENCES

On the occurrences of any serious event such as robbery, loss of mails, Interruption of the mails service etc the overseer mails must proceed with all haste to the spot and make such enquiries and arrangements as may be possible. (Rule 354, Vol. VIII)

35. MONTHLY COPIES OF S.O. ACCOUNTS

The monthly copies of SO account PA 17(a) will be sent to the Inspectors who must at once take any action that may be required on his part by the orders passed by the SPOs. The Inspector should also examine the account in the same way as the SPOS (R-136) and if any point seems to have escaped the Supdt's notice, he should draw his attention to it. The IPOs should return it to SPOs after the action is over on it. (Rule 284, Vol. VIII)

36. CUSTODY OF CASH IN BOS

(i)      It may not be necessary to supply a safe to every EDBO/EDSO. But in every case in which the IPOs considered that one is required, he should make a report to the Supdt. The IPOs should take into account whether the EDBO/EDSO is authorised to do SB work/Insurance work etc, while recommending for iron safe/chest.

(ii)     When a safe is supplied to a Departmental BO, the IPOs should issue the necessary orders regarding the arrangement to be made for securing it in a safe place. The safe should be secured as per the instructions contained in Rule 120.

(iii)   When a safe is supplied to EDBO/EDSO, the Postmaster may be allowed to keep it in place convenient to him. It must be noted that all EDBPMs make them our arrangement for the safe custody of cost and valuable in their own responsibility.

(Rule 287, Vol. VIII) 540)