136. Knowledge Spectrum – Discipline FUNCTIONS OF INQUIRY OFFICER - 52
147. Is it necessary for the IO to acknowledge the appointment order?
It is a good practice for the IO to acknowledge his appointment. This will keep the Disciplinary Authority informed that the lo has taken charge of the matters and is proceeding with the task. In case the 10 is not able to take up the appointment, on account of any valid reason, it is all the more important that the Disciplinary Authority is informed well in time. While a person is not expected to turn down the appointment as lo due to personal reasons, there may be circumstances wherein the 10 may have to decline to act so in the interest of the case or due to organisational reasons. Such occasions should be extremely rare. But when such circumstances arise, the IO should inform the Disciplinary Authority without any delay with complete reasons
148. What is Daily Order Sheet (DOS)?
Daily Order Sheet is the record of the progress of the case handled by the 10 during a day. It is prepared and maintained by the IO. While no definite format has been prescribed for the purpose, it is desirable to indicate the following in the Daily Order Sheet.
Serial No of the order
Date
Parties present
What happened [eg.: State Witness No. 3 and 4 examined, cross examined and re-examined. At the conclusion of hearing, Charged Officer intimated that he may not be able to attend hearing for two weeks because he had received message from his native place stating that his mother is not well. He accordingly requested that the next hearing may be held after two weeks. Request has been agreed to. Date of Next Hearing will be intimated to the parties after two weeks]
(e) Signature of the parties concerned
149. What is the importance of DOS?
It needs to be appreciated that Daily Order Sheet will be the most authentic record for ascertaining as to what happened in the course of inquiry because it is signed by all present.
Inquiring Authority should therefore pay adequate care to the accurate recording of DOS. All the opportunities granted to the PO needs to be recorded without fail because these will help in countering the allegation, if any, of inadequate opportunity raised by the Charged Officer at the later stage.
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