PA Exam Materials - Examination point of view - 15
PLEASE READ AND KEEP MEMORY OF THE FOLLOWING POINTS
READ FOR THE EXAMINATION PURPOSE
581. Insured articles exceeding the prescribed value which could not be sent out for delivery through postman are delivered only at the window of the post office [Rule 203 VI - Part 1]
582. A V.P. article has been delivered as an ordinary registered article. The value of the article and the money order commission should be recovered from the addressee. A receipt in Form ACG. 67 should be granted to the addressee. [Rule 227-A-VI Part 1]
583. Every month the head of the circle should submit to the office of Directorate General, a statement in form Ms-14© containing statistics of ordinary, registered, insured and VPP articles of both the letter and parcel mail posted in post office and in mail office.
584. The due mail and sorting list in form M-9 for post office, Mail offices and sections in communication with offices and sections in more than one RMS division will be prepared and supplied by the head of the circle.
585. Due mail and shorting list consist of two parts, viz., (a) due mail list and (b) sorting list.
586. A postal article containing filthy substance is prohibited from transmission by post. If any postal article is found to contain filthy substance, it may be opened and destroyed, under the orders of the Head of the Circle.
587. Articles containing circulars of lottery are destroyed under the orders of the Head of the Circle, who should record his orders in writing indicating the reasons for ordering the destruction.
588. The Head of the Circle in which the office of posting is situated is competent to decide the claims for compensation for loss of insured articles.
589. Claims in cases of damage should be decided by the Head of the circle under whose jurisdiction the office of delivery is situated.
590. Copies of sorting orders are supplied direct to all Superintendents, Inspectors, record officers and sub-record officers in the circle.
591. A register of weighment system dispatches should be maintained in form M 162 by the Superintendent RMS for his division in which particulars of the introduction of all dispatches under the weighment system should be noted.
592. No article superscribed as "COD” article is to be delivered without collection of COD amount from addressee. Only COD amount to be collected and no other fee/ commission is to be collected.
593. There is no redirection facility for SP COD articles.
594. Articles for which amount to be collected is more than Rs 10,000/- will be given window delivery. Such articles will be handed over to window delivery clerk under proper acquittance.
595. If the addressee PIN code for SP COD articles does not match with delivery office PIN code, such articles to be returned to the sender . Do not deliver such articles.
596. Once SP COD articles are entered in Postman delivery module, same cannot be redirected in any case.
597. SP COD articles for which CoD amount is more than Rs10,000/- shall be given only window delivery.
598. Refused SP COD articles should be returned to sender on the day of refusal itself with proper remarks.
599. Nominal roll is a record of Postal assistants actually at work in a post office on any given day maintained in form Ms-12. It should be written up by the post master whenever a change, either temporary or permanent, is made in the duty of any member of the clerical staff.
600. Village sorting list shows in alphabetical order the list of villages in the beat of each village postman of the office. The list should be hung up in the post office near the sub account assistant's table [Rule 5-VI-Part 1]
601. Yearly village return should be kept by the sub-account assistant in the prescribed form showing the number of articles of all sorts (including money orders) received for delivery in each village within the delivery jurisdiction of the office. [Rule 6-Vol VI-Part 1)
602. Memorandum of Distribution of Work: In offices where there are one or more Postal assistants a memorandum of distribution of work in Form MS-11 should be drawn up showing the duties assigned to them and got approved by the Superintendent.
603. If an article intended for despatch as Value Payable found in the letter-box, after entering the irregularity in the error book of the sorting postal assistant should show the article to the postmaster. The article with the Form M.O. 51 should be made over to the registration or parcel department under acquittance in the error book. And the article should be disposed of by the registration or parcel assistant as if presented at the window, (R-33-Vol-Vl-pt.1)
604. Unpaid postage abstract: Unpaid postage abstract is a record in form ACG-45 (Revised) which is to be maintained by every Head Office and sub-office to record the receipt and disposal of unpaid articles.
605. With the sanction of the Supdt of post offices, Firms and offices which post at least 115 uninsured registered articles monthly are allowed the facility of having a Special Registered Journal supplied to them. (Rule 178 Vol VI-Part I)
606. Inward foreign parcels can be redirected within India on the same conditions as applicable to inland parcels. [Rule 189 - Vol VI Part 1]
607. When the redirection fee is paid in advance for redirection, it should be converted into postage stamps and affixed to the parcel, which should be shown to the Postmaster. The Postmaster should check the parcel in red ink the words 'Redirection charge paid' under his initials. The postage stamp should then be defaced with the obliterating stamp. The parcel assistant should make an entry in the addressee's receipt; delivery slip regarding the revised address and date of redirection in respect of inland and foreign parcels redirected. [Rule 189 -Vol-VI - Part 1]
608. The amount originally specified for remittance to the sender of a V.P. article can be altered on the written request of the sender through the office of posting. [Rule 210 (8)–VI Part 1]
609. The VP article can be delivered free of charge on the written request of the sender through the office of posting. [Rule 210 (8)–VI Part 1]
610. When a V.P. article has been delivered as an ordinary registered article, the value of the article and the money order commission should be recovered from the addressee and the amount so recovered credited in the accounts under 'unclassified receipts'. [Rule 227-A-VI Part 1]
611. When the addressee of a V.P article complaints that he has been defrauded and if the money order has already been despatched, the office of payment should be wired to stop payment pending the orders of the Head of the Circle. [Rule; 51(5) - Part-1]
612. Preliminary sorting of mails is done by Post Office. (84)
613. The postman returns undelivered unpaid articles to the Postmaster. (123)
614. An article bearing “OIGS” addressed to the officer of Central Govt Service bearing his name & designation is delivered to Designation .(101)
615. To ascertain the punctual clearance of letter box, the postmaster Post test letters. (73)
616. Delivery beat list are prepared by Postmaster of concerned PO. (102)
617. Window delivery tickets are meant for receiving fully prepaid unregistered mails in a locked bag. (100)
618. In case of inward unpaid foreign mails, the article can be taxed by the office of exchange in India.(115)
619. Accounts and branch office bags received in mail bags should be transferred to the treasurer .(106)
620. The unpaid station bundle addressed to the office should be made over, unopened, by the delivery PA, to the Postmaster. (108)
PLEASE READ AND KEEP MEMORY OF THE FOLLOWING POINTS
READ FOR THE EXAMINATION PURPOSE
581. Insured articles exceeding the prescribed value which could not be sent out for delivery through postman are delivered only at the window of the post office [Rule 203 VI - Part 1]
582. A V.P. article has been delivered as an ordinary registered article. The value of the article and the money order commission should be recovered from the addressee. A receipt in Form ACG. 67 should be granted to the addressee. [Rule 227-A-VI Part 1]
583. Every month the head of the circle should submit to the office of Directorate General, a statement in form Ms-14© containing statistics of ordinary, registered, insured and VPP articles of both the letter and parcel mail posted in post office and in mail office.
584. The due mail and sorting list in form M-9 for post office, Mail offices and sections in communication with offices and sections in more than one RMS division will be prepared and supplied by the head of the circle.
585. Due mail and shorting list consist of two parts, viz., (a) due mail list and (b) sorting list.
586. A postal article containing filthy substance is prohibited from transmission by post. If any postal article is found to contain filthy substance, it may be opened and destroyed, under the orders of the Head of the Circle.
587. Articles containing circulars of lottery are destroyed under the orders of the Head of the Circle, who should record his orders in writing indicating the reasons for ordering the destruction.
588. The Head of the Circle in which the office of posting is situated is competent to decide the claims for compensation for loss of insured articles.
589. Claims in cases of damage should be decided by the Head of the circle under whose jurisdiction the office of delivery is situated.
590. Copies of sorting orders are supplied direct to all Superintendents, Inspectors, record officers and sub-record officers in the circle.
591. A register of weighment system dispatches should be maintained in form M 162 by the Superintendent RMS for his division in which particulars of the introduction of all dispatches under the weighment system should be noted.
592. No article superscribed as "COD” article is to be delivered without collection of COD amount from addressee. Only COD amount to be collected and no other fee/ commission is to be collected.
593. There is no redirection facility for SP COD articles.
594. Articles for which amount to be collected is more than Rs 10,000/- will be given window delivery. Such articles will be handed over to window delivery clerk under proper acquittance.
595. If the addressee PIN code for SP COD articles does not match with delivery office PIN code, such articles to be returned to the sender . Do not deliver such articles.
596. Once SP COD articles are entered in Postman delivery module, same cannot be redirected in any case.
597. SP COD articles for which CoD amount is more than Rs10,000/- shall be given only window delivery.
598. Refused SP COD articles should be returned to sender on the day of refusal itself with proper remarks.
599. Nominal roll is a record of Postal assistants actually at work in a post office on any given day maintained in form Ms-12. It should be written up by the post master whenever a change, either temporary or permanent, is made in the duty of any member of the clerical staff.
600. Village sorting list shows in alphabetical order the list of villages in the beat of each village postman of the office. The list should be hung up in the post office near the sub account assistant's table [Rule 5-VI-Part 1]
601. Yearly village return should be kept by the sub-account assistant in the prescribed form showing the number of articles of all sorts (including money orders) received for delivery in each village within the delivery jurisdiction of the office. [Rule 6-Vol VI-Part 1)
602. Memorandum of Distribution of Work: In offices where there are one or more Postal assistants a memorandum of distribution of work in Form MS-11 should be drawn up showing the duties assigned to them and got approved by the Superintendent.
603. If an article intended for despatch as Value Payable found in the letter-box, after entering the irregularity in the error book of the sorting postal assistant should show the article to the postmaster. The article with the Form M.O. 51 should be made over to the registration or parcel department under acquittance in the error book. And the article should be disposed of by the registration or parcel assistant as if presented at the window, (R-33-Vol-Vl-pt.1)
604. Unpaid postage abstract: Unpaid postage abstract is a record in form ACG-45 (Revised) which is to be maintained by every Head Office and sub-office to record the receipt and disposal of unpaid articles.
605. With the sanction of the Supdt of post offices, Firms and offices which post at least 115 uninsured registered articles monthly are allowed the facility of having a Special Registered Journal supplied to them. (Rule 178 Vol VI-Part I)
606. Inward foreign parcels can be redirected within India on the same conditions as applicable to inland parcels. [Rule 189 - Vol VI Part 1]
607. When the redirection fee is paid in advance for redirection, it should be converted into postage stamps and affixed to the parcel, which should be shown to the Postmaster. The Postmaster should check the parcel in red ink the words 'Redirection charge paid' under his initials. The postage stamp should then be defaced with the obliterating stamp. The parcel assistant should make an entry in the addressee's receipt; delivery slip regarding the revised address and date of redirection in respect of inland and foreign parcels redirected. [Rule 189 -Vol-VI - Part 1]
608. The amount originally specified for remittance to the sender of a V.P. article can be altered on the written request of the sender through the office of posting. [Rule 210 (8)–VI Part 1]
609. The VP article can be delivered free of charge on the written request of the sender through the office of posting. [Rule 210 (8)–VI Part 1]
610. When a V.P. article has been delivered as an ordinary registered article, the value of the article and the money order commission should be recovered from the addressee and the amount so recovered credited in the accounts under 'unclassified receipts'. [Rule 227-A-VI Part 1]
611. When the addressee of a V.P article complaints that he has been defrauded and if the money order has already been despatched, the office of payment should be wired to stop payment pending the orders of the Head of the Circle. [Rule; 51(5) - Part-1]
612. Preliminary sorting of mails is done by Post Office. (84)
613. The postman returns undelivered unpaid articles to the Postmaster. (123)
614. An article bearing “OIGS” addressed to the officer of Central Govt Service bearing his name & designation is delivered to Designation .(101)
615. To ascertain the punctual clearance of letter box, the postmaster Post test letters. (73)
616. Delivery beat list are prepared by Postmaster of concerned PO. (102)
617. Window delivery tickets are meant for receiving fully prepaid unregistered mails in a locked bag. (100)
618. In case of inward unpaid foreign mails, the article can be taxed by the office of exchange in India.(115)
619. Accounts and branch office bags received in mail bags should be transferred to the treasurer .(106)
620. The unpaid station bundle addressed to the office should be made over, unopened, by the delivery PA, to the Postmaster. (108)
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