142. PA Exam Materials – PO Guide part I -8
Smt P.Kiruthika Paramasivam
Smt P.Kiruthika Paramasivam
Payment of Postage
• Postage is generally paid using methods mentioned in rule 9.
• Pre-payment of postage and other sums is mandatory, with exceptions for "Book Now Pay Later" (BNPL), contractual customers, and certain postal services.
• If the postage on unaccountable items with embossed postage is more than the stamp's value, the difference must be covered by affixing additional postage stamps.
• Unpaid or insufficiently paid items may be held for charging the due postage.
• Postage is not considered prepaid if the stamp or impression is not a valid postage stamp or franking impression , if the stamp has been obliterated, defaced, torn, cut, or otherwise imperfect , or if any unauthorized word, letter, figure, or design is present.
• Stamps cut or separated from embossed envelopes, postcards, or wrappers are not considered prepaid, except for stamps with perforated identifying marks/initials.
• BNPL items and others specified in administrative guidelines are exceptions to this regulation.
Supply and Sale of Postage Stamps
• The Directorate notifies the issue of a stamp well in advance to all Heads of Circles, Regional Postmasters General, and philatelic bureaux.
• The circular provides full information, including technical data, about the stamps.
• Heads of Circles ensure all bureaux, counters, and authorized offices are informed about the issue date, subject, and denomination of commemorative stamps.
• Postmasters are responsible for publicizing the stamp release, including displaying the circular on notice boards.
• Stamps are also publicized through press media.
• Physical records and registers are maintained in philately bureaux in addition to SAP records.
• Stamps must not be sold before their notified release date.
• If the release date falls on a Sunday or postal holiday, Philatelic Bureaux in New Delhi and the place of release will open for sale.
• If a release is postponed or advanced, the Directorate informs all Heads of Circles, who then intimate their bureaux/counters.
• Commemorative/special postage stamps are sent in secured packets with an advance release date label by authorized stamp depots to philatelic bureaux and selected counters.
• The number of stamps a bureau or counter receives is fixed by the Directorate.
• Postmasters must verify the authorized quota of stamps upon receipt.
• Commemorative/special stamps are sold only through philatelic bureaux/counters and authorized offices, not through vendors or licensed agents.
• Philatelic bureaux in-charge ensure adequate stock.
• Philatelic bureaux/counters sell stamps for 12 months from issue or until supply lasts.
• Commemorative stamps unsold after 6 months are released for sale with definitive stamps at stamp vending counters.
• Multicolored stamps of higher denominations, after 6 months of sale at the bureau, should be issued for sale at Speed Post/Parcel/Registration counters.
• The Postmaster is responsible for maintaining a sufficient stock of all kinds of postage stamps.
• Stamps are kept in the office safe, preferably in wooden or tin boxes with compartments, or in cardboard cases, blank books, or guard books lined with blotting paper.
• Orders from the competent authority are required to write off useless or obsolete stamps and stationery from accounts.
• In Head Offices, postmasters may exchange stamps and stationery for which there is no demand for different denominations from the treasury, provided they are in complete packets and approved by the competent authority.
• In sub-offices, useless, obsolete, unwanted, or defectively manufactured stamps are sent to the Head Office.
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