DEPARTMENTAL ENQUIRIES AND INVESTIGATIONS
MINIMUM FREQUENCY OF VISITS BY INSPECTORIAL STAFF:
The
minimum frequency of visit to the mail offices for the field officers of RMS
will be as follows:
i.
SSRMS/SRMS/ASRMs of Divisional office
of city DN-3 visits a week to Mail offices; each night set once a fortnight,
one post office a week.
ii. SSRMS/SRMS/ASRMs
of Divisional office of non-city divisions once a week visit to a mail office
at HQ-3 mail offices in a month outside the HQ. All the sets are to be visited
including the SRO as well as one post office in that place.
iii. SRMs
(Stg) attached to mail offices - should visit one set of the mail office daily
of these two visits will be to the night set every week.
iv. Sub-Divisional
IRMs-once a week visit to each mail office at HQs; once a month visit to all
mail office including all the sets and the SRO and at least one post office.
v. Supdts.
ASRMS/IRMs attached to mail offices should spend major (f) Supdt. of POS ASPos,
IPOs should also make it a point to visit regularly the mail offices to which
POs are consigning mails.
(i) to
check quality of PO sorting and
(ii) to
examine and design a suitable system of PO sorting in their periodicities.
(R-152,
Vol. VII)
IMPORTANT IRREGULARITIES ETC. TO BE NOTED IN THE ROUGH NOTE BOOK AND MENTIONED IN DAILY REPORT
The
following are the more important irregularities and occurrences which must be
mentioned in the daily report:
i.
All irregularities reported by
telegraph/fax.
ii. Absence
of carrier appointed to receive or deliver mails, the mails detained in
consequence being mentioned;
iii. receipt
or despatch of special bags.
iv. non-receipt of a due mail bag or bags (vide
exception below item (a) of Rule 144. Postal Manual V).
v. opening
of a bag not intended for the section or office by mistake, or owing to its
being mislabelled or damaged, or having suspicious appearance.
vi. receipt
of a bag in damaged condition, or insecurely fastened or with the fastening or
seal defective, or showing signs of tampering;
vii. loss,
over-carriage, mis-sending or mis-delivery of a bag, registered bundle,
press-packet, registered article, or parcel mail article;
viii. mis-connection
of trains or mail buses or air service serving Head Post Office, selection
grade or Class 1 Sub-Post office, the mails delayed or not received in
consequence being mentioned;
ix. receipt
or despatch of a due bag not of the prescribed description,
x.
insubordination or neglect of rules on
the part of the staff;
xi. occasions
on which duties other than those laid down in the memorandum of distribution of
work are assigned to the Sorting Assistant;
xii. illness
of an official while on duty necessitating his leaving off work or quitting the
van, or failure of an official to proceed on duty;
xiii. misuse
of bags;
xiv. disposal
of damaged articles or of an article containing anything injurious or
offensive.
xv. receipt
of (i) an unregistered article containing anything rendering registration
compulsory or (ii) parcel mail article in damaged condition, or showing signs
of tampering, or among articles of the letter mail posted in a letter box or
received in sorting;
xvi. receipt
of parcel mail article without a No. slip, or not bearing the impression of the
date stamp of the office of posting;
xvii. non-preparation
of a station or registered bundle by a Post Office, Mail Office, or section or
of an insured bundle by a Post Office, when the number of article of a Post
Office exceeds the prescribed minimum;
xviii.
all irregularities in respect of
registered articles, insured parcels or insured bags.
xix. late
receipt or despatch of mail from or to the local Post Office, the cause being
stated (applies only to Mail offices);
xx. insufficient
light in the van, or its removal during a trip by the Railway authorities or an
accident occurring to the train and resulting in the detention of the mails,
particulars of the mails delayed being given (applies only to sections); and
2.
In every case where bag or article is received with signs of damage or
tampering or where any bag, article, or due document is missing the Head
Sorting Assistant should be guided generally by the instructions contained in
Chapter 3 on investigations in the Postal Manual, volume V, and he should,
where prescribed, attach the seal, twine, bag or list (as the case may be) to
his daily report.
(Rule
29, Vol. VII)
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