DEPARTMENTAL ENQUIRIES AND INVESTIGATIONS
42. REVIEW OF INSPECTION PROCEDURE, OPERATIVE OFFICES
GENERAL INSPECTIONS, ETC.
Pursuant
to the decision taken in PMSG meeting held in December 1991, the following
orders are being issued:
1.
Review of Inspection Procedures,
Operative Offices, General Inspections:
a) The
existing procedure and the number of inspections in respect of HPOS, HSG Sub
Offices, LSG Sub Offices may continue.
b) Instructions have been issued for the second
inspection of all single handed departmental SOs, EDSOs and EDBOs. For the
second inspection of single handed DSO, one day may be given as only one day
has been given even for the first inspection. It has been laid down that the
second inspection would be like verification of the accounts. The questions
which have to be handled in the second inspection will be communicated on
finalising the Questionnaires for BOs and SOs.
2.
Review of Inspection Questionnaires:
a, Review of Inspection Questionnaire for various offices is
being carried out. There is no need for making any fundamental changes in the
inspection questionnaires.
b.
It has been noticed that the inspections of operative offices by various
inspecting officers are not being carried out properly on time. It is to be
ensured that each circle should fix up the performance targets for each quarter
taking into account the local conditions instead of the existing quarterly
targets prescribed by the Directorate and intimate the targets to this office
The monitoring will be done on the basis of the performance targets fixed by
the Heads of Circles. It should be ensured that the programme should envisage
completion of inspection by the end of November.
3. Time Schedule for issue of IRs and VRs:
The
following time schedule for issue of inspection reports and visit remarks
should be followed:
a) Sub
Divisional Inspectors should issue IRs within 10 days and VRs within a week.
Action on them should be taken within 15 days by the concerned Post Office/B.O.
and Account Office. Action by the H.O./S.D.1/Divisional Office should be taken
within one month.
b) Inspection
reports and visit remarks on sub office should be issued within 15 days and 10
days respectively. Action on concerned paragraphs of IRS and VRs should be
completed within one month by SPM, Head Office and Divisional Office.
c)
IRs and VRs on Head Office should be
issued within one month and 15 days respectively. Action should be completed by
Head Office and Divisional Office within two months and by the circle office
within three months.
d) IRs
on Division office should be issued within 20 days, compliance by Divisional
office should be completed within two months and by circle office within three
months.
e) IRs on Regional Office should be issued within
30 days. Action by Regional Office and Circle Office should be completed within
Three months and by Directorate, if any, within four months.
These instructions will also apply to
Account Office, Office of S.E. (Civil). S.E.(Elect) and other administrative
offices including presidency Post Offices.
f)
IRs on Postal Stores Depot/Circle Stamp
Depots should be issued within one month and VRs within ten days. Action by the
concerned Unit should be completed within two months and by the Office of
Regional PMG/Circle office within three months.
g) IRs
on Circle Office should be issued within one month. Action by Circle Office
should be completed within three months and by the Directorate within four
months.
4.
Review of IRs :
a)
The IRs should be reviewed by the next higher authority to the Inspecting
Officer of Head Office will be reviewed by the Director and the same will be
put up to the Regional PMG/Chief PMG for information after review. IR of the
Divisional Unit will be put up to the Regional PMG/Chief PMG for review.
b)
Senior Postmaster will inspect one branch of Head Office each month and will
send the IRs to the Sr. Superintendent or the Director, whoever is the
immediate Controlling Officer of the Head Office.
5.
Review of IRs and VRs for their compliance:
With a view to improving and streamlining the inspection work. It is essential to complete the compliance of the concerned paragraph of IRs and VRs. It is, therefore, enjoined that the Head of the Office must carry the review of pending IRs and VRs every month to ensure that no IRs/VRs are pending beyond the time schedule prescribed for completion of action on IRs and VRs. 6. Inspection of some units by CPMSG/PMsG:
The
Postmasters General including the Chief Postmasters General should take up
sufficient number of Units for inspection by them. The inspection of the Circle
office or Regional Office by Director should be avoided. It could be done by
CPMG or the PMG in the Circles when it is not carried out by the Directorate.
(DGP. No: 17-3/92-Inspn. dtd. 02/7/92)
Sir
ReplyDeleteWith this episode we knew IR/VR review procedures and time schedule 🙏