DEPARTMENTAL ENQUIRIES AND INVESTIGATIONS
34. Financial powers of sanction for writing off cases (A)
Head of the Circle / Regional P.M.Gs
Cash
or stamps
Up
to Rs. 10000/- in respect of irrecoverable losses by fraud, theft, negligence
or other causes subject to the same conditions as apply to the DG (P) New
Delhi.
(DG (P&T) No. 19 CC-6/50 INV dated 14.1.1971)
(ii)
Regional director can write off irrecoverable loss of cash and stamps in respect
of fraud, theft, negligence or other causes, etc., same amount as exercised by
the head of the circles (Schedule II), in consultation with IFA.
NB:
The powers of head of the circle can also be exercised by the Regional PMG vide
DG(P) No. 33-1/88-PE II dt. 5-12-89)
Conditions:
a) The
loss does not disclose a defect of system the amendment of which requires the
orders of higher authority; and
b) The
loss does not disclose serious negligence on the part of some individual
officer or officers which might possibly call for disciplinary action requiring
the orders of higher authority. (DGP & T Memo No. 8-1/59-B dt. 23-3-62)
Stores:
(i) Upto
Rs. 10,000/- in each case in respect of irrecoverable loss by fraud, theft,
negligence.
(ii) Upto
Rs. 25,000/- in each case in respect of irrecoverable loss in other cases.
(iii) Deficiency
shortage and depreciation: Upto Rs. 10,000/- in each case. (DG P& T. No.
18/8/69 CI dt. 3-8-70)
Regional
director can also write off the same amount in consultation with IFA.
(B)
Supdt of POS/RMS 1st class Postmaster/Director Foreign post Bombay and
Calcutta.
i.
May sanction the writing off the useless or obsolete envelopes or wrappers or
post cards held by a Postmaster in quantities less than a complete packet.
ii.
May sanction the writing off of articles of dead stock provided that the
original cost of articles written off at the time does not exceed Rs. 300/-.
This also applies in respect of sale and destruction of articles or dead stock
which are not longer serviceable.
iii.
May sanction the write off to the value of Spoilt savings stamps against
general revenue upto a limit of Rs. 50/- in each case.
iv.
May write off spoilt stamps upto Rs. 50/- in each case and value of damaged
postage stamps and stationery Rs. 100/- in each case.
(Item
10 of schedule XIII (schedule of financial powers)
35. PROPOSAL FOR WRITE OFF SANCTION OF IRRECOVERABLE LOSSES
(i)
In most of the cases taken up by the circles with the Directorate for issue of
write-off sanction or irrecoverable loss sustained in fraud cases etc. It is
seen that they are not submitted in a complete form as required under Rule 52
to 55, 58 and Appendix IV to P&T Financial Hand book Vol. 1. This naturally
results in avoidable delay to the cases due to correspondence to elicit the
wanting information from the circles.
It
is therefore, enjoined: in future a checklist in the proforma prescribed and
enclosed should always accompany all such proposals submitted to the
Directorate for write oft sanction or irrecoverable losses.
The
check list should also be sent by subordinate units while submitting such
proposals to their respective PMGS/ R.Ds for issue of sanction within their
financial power.
(DG Posts No. IR-900/INV 88 dt. 26-10-89)
The
authority competent to sanction the writing off of the amount will accord
sanction to write off the loss on receipt of a report from the audit office on
cases of defalcation/loss not recovered by exception below this rule. A copy of
the sanction for write off of such losses will, however by forwarded to Audit
officer concerned in all cases (including petty cases)
(DGP 7 T No. 29-20/65-NA dt. 11-8-70)
It
has been observed that write off proposals in the loss and theft cases aro
submitted with abnormal delay and that also incomplete. It is, therefore,
essential that write off proposals for the amount irrecoverable from any source
be taken up and submitted to directorate as soon as disciplinary cases relating
to the case are finalised/police report received/judgement in court cases are
pronounced. It is to be ensured that audit report is complete in all respects
and is signed or attested by the Accounts officer.
(DG Posts No. 7-52/DHN/78-INV - dt. 26-10-87)
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ReplyDeleteSir
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