Postal Manual Volume V :
➢Money Order Check-slip - A check-slip (M.O. 70) printed in red ink on white or Badami paper is prescribed for use in preparing money orders bundles for dispatch to destination. (Rule 25 A)
➢Mail bags - (1) A mail bag is a bag containing unregistered and registered articles of the letter mail, letters, postcards, and book and pattern packets: and also, unregistered parcels, the registered articles being enclosed in a registered bag: but when a registered packet bag is prescribed, heavy registered packets, are dispatched inside the registered packet bag and not inside the mail bag.
• When parcel bags are not prescribed, mail bags may also contain articles of the parcel mail. There are three kinds of mail bags, station mail bags, sorting mail bags and combined mail bags, Mail Bags are due bags.
• Mail bags exchanged between a cash office and the sub-office which it finances will also contain inside the registered bag, a cash bag. These mail bags are denoted in the due mail lists of the cash office, of the sub-office and of the offices through which they transit by a distinguishing symbol “F”.
• In any case in which the Head of the Circle or the Heads of the Circles concerned consider it advantageous that the Registered bag should not be sent inside the mail bag, the Registered bag may be forwarded outside. All bags including those in the nature of ‘L’ bags should invariably be sealed. (Rule 26)
➢Airmail bag - A mail bag containing unregistered and registered articles to be carried by any air service under the All Up Scheme is called an airmail bag. The bag should not contain articles not intended to be carried by air. A blue dosuti bag should ordinarily be used for closing an airmail bag.
• If on any occasion there is no article for dispatch in a particular air mail bag, a bag with ‘nil’ contents need not be closed, but a suitable entry should be made in the delivery bill that no bag has been closed as there was no content.
• If the number of articles to be dispatched is less than fifty and there is also no insured article or air parcel for dispatch in an airmail bag, an airmail cover of suitable size should be used instead of a bag.
• When an air parcel is sent inside an airmail bag, the label of the bag should bear the superscription “C.A.P” to indicate that it contains air parcel.
• Registered articles should not be enclosed in a bag unless their number exceeds 25 or they are bulky or there are insured articles for dispatch. Whenever a bag is used for enclosing registered articles not exceeding 25 due to their bulk and unusual size, a remark should invariably be passed on the registered list to that effect.
• The weight of an air mail bag or air TB should not exceed 30 kg. (Rule 26-A)
➢ Registered bundle - A registered bundle is a collection of faced, uninsured registered articles of the letter mail placed, together with a registered list, Registered bundles are not due, but are made up, ordinary, when the number of registered articles to be enclosed exceeds two or more they are treated in sorting as single registered articles. (Rule 27)
➢ Registered bag - A registered bag contains cash bag, ordinary and V.P. registered letters and packets, insured envelopes, registered bundles, insured bundles, ordinary and V.P. money order bundles tied with a check-slip, and a registered list.
• The registered bag inside a mail bag indicated by symbol ‘P’ in the due mail list will also contain a cash bag.
• A registered bag is a due bag and must be prepared, together with a registered list, whether there is a cash bag or registered articles for dispatch or not.
• The registered list sent in registered bags which are prescribed to contain a cash bag must invariably bear, in addition to the Registration Date-Stamp impression, the impression of the treasury date-stamp of the office closing the bag, or in offices where there is no treasury date- 6 stamp, the round money order stamp of the Sub- Postmaster. (Rule 28)
➢ Speed Post Bag - This bag contains Speed Post articles, Speed Post Money orders and a Speed Post list. (Rule 28-A)
➢ Insured bundle - An insured bundle is a collection of insured letters enclosed, together with a registered list, in an insured envelope, or if necessary, in a dosuti bag. Insured bundles are not due, but are made up ordinarily, when the number of insured letters for dispatch to a Post Office is more than one they are treated in sorting as single insured envelopes. When the number of insured letters and Insured Bundles to be disposed of through a Mail Office is usually more than ten, a separate insured letter bag addressed to that mail office may be prescribed to be closed as a separate due bag. The insured letter bag should be dispatched inside the registered bag with suitable remarks in the registered list. (Rule 29)
➢ Parcel bag -A parcel bag contains ordinary registered parcels, V.P. parcels and insured bags. It also contains a parcel list in which all the registered articles of the parcel mail are entered in detail. Parcel bags are not due bags, and when dispatched they are treated as unusual mails. (Rule 30)
➢ Insured bag - An insured bag is intended to give cover to insured parcels (including insured V.P. parcels) so as to afford them greater security. Insured bags do not come under the category either of due or unusual bags nor do they contain any list of their contents, these being detailed in the ordinary parcel list. An insured bag is never dispatched loose, but is always enclosed in a parcel bag or mail bag. It is placed inside the parcel bag when a parcel bag is made up for the office or section to which it is addressed; when a parcel bag is not made up, it is placed inside the mail bag. However, in large parcel sorting offices, when insured parcel bags are closed separately, double canvas bags should be used for the purpose of ensuring security. (Rule 31)
➢ Registered packet bag – A registered packet bag contains heavy registered packets and a registered list. Registered packet bags are prescribed when justified. They are treated as due mails and entered under the column for entries of mail bags in the mail list with the remarks ‘RP’ against the entry.
• When prescribed, they must be closed irrespective of the fact whether there are any registered packets or not. Such registered packet bags may also be closed, though not due, when the Registered packets intended for any office or section cannot, due to their bulky size, be included in the registered bag. In such cases, a remark ‘RP bag closed’ is to be given in the registered list of the due registered bag.
(Rule 32)
➢ Packet bag - Bags returned empty to UBO/DBO/CBO/PO or sacks containing such bags are treated as packet bags. Packet bags are not due bags and when dispatched they are treated as unusual mail. (Rule 32)
➢ Transit bag - A transit bag is used to enclose several bags sent to the same office or section thereby affording protection to them, and securing the disposal in transit of only one bag in place of several.
• A transit bag must contain a mail list.
• Transit bags are due bags. (Rule 33)
➢ Account bag - An account bag is used between a sub-office and its Head Office to enclose cash bags and articles, documents, etc., connected with accounts as well as correspondence unconnected with accounts, from the Head Office to one of its sub-offices and vice versa. When sent by the Head Office to the sub-office, it contains the S.O. slip and when sent by the sub-office to the Head Office, it contains the S.O. daily account. Account bags may be loose or enclosed in mail bags made up by Post Offices and Mail Offices. Account bags are due bags. They should contain all types of postal articles posted in SOs deliverable at HO and vice versa. (Rule 34)
➢ Branch office bag - A branch office bag is used between a branch office and its account office to enclose cash bags and all articles, documents, etc., exchanged with the account office. Branch office bags may be sent loose or enclosed in mail bags made up by Post Offices and Mail Offices. Branch office bags are due bags.
(Rule 35)
➢ Cash bag - A cash bag is used to enclose remittances of cash between Post Offices. Cash bags are not due bags. They are ordinarily dispatched enclosed in account bags, registered bags, or branch office bags, but may also be sent loose in the charge of postman, village postman, overseer, or another subordinate.
(Rule 36)
➢ Special bag - A special bag is used to enclose correspondence of the high officers of Government mentioned in the Post Office Guide, Part-I, as entitled to the privilege, and the correspondence of the Director -General of Posts when on tour. A special bag contains unregistered and registered articles of the letter mail, the latter being tied in a separate bundle with the registered list in which they are entered placed on top. Special bags are not due bags, but when dispatched they are treated as unusual mails. (Rule 37)
➢ Camp bag. - A camp bag is used to enclose the office files and other official papers, and is closed by the Secretariat or Headquarters offices of the high officers mentioned in Clause 198 of Post Office Guide, Part-I, Camp bags are not due bags, but when dispatched, they are treated as unusual mails. (Rule 37-A)
➢ Changing station - A Railway Station, where the beats of two transit sections join and where the mails brought by one of them are handed over to the other, is called a changing station. (Rule 40)
➢ Connecting section - A connecting section is an RMS section working in a train in immediate connection with another train in which another RMS section works. If the interval between the arrival of one section and the departure of another is sufficient to connect bags being made up by a mail office at the junction station, the sections are not termed “connecting sections”. (Rule 41)
➢ Overtime duty - The expression overtime duty means the duty performed under the orders of the Superintendent, Assistant Superintendent, Inspector or Record Officer by a Sorting Assistant, Mail Guard, Van-Peon, Porter, or other staff of the RMS after the completion of prescribed term of duty. (Rule 42)
➢ Rest house - Rest-houses are houses or rooms provided at terminal or changing stations for the accommodation of Mail Agents, Mail Guards and Van Peons where absolutely necessary. (Rule 43)
➢ Cage TB - When a lot of bags are available at distant places, Cage TB facility is utilized. Cage TB facility avoids unnecessary handling of bags by intermediate sections. (Rule 44-A)
➢ Press packet - A press packet is a packet containing newspapers intended for sale by a news- agent recognized as such and marked for delivery from the Railway Mail Service van at the Railway station to which it is addressed. (Rule 45)
➢A Orders - A orders are orders issued by a Superintendent, RMS prescribing changes in sorting lists. (Rule 46)
➢ B Orders - B orders are orders issued by a Superintendent, RMS for the guidance of the subordinates in the performance of their duties in Mail Offices on all subjects except alternations in sorting lists. (Rule 47)
➢ TB Order - The letter ‘T’ will be prefixed to the letter ‘B’ in the case of ‘B’ orders issued in connection with the disposal of camp articles and camp bags for high officials on tour. (Rule 47)
➢ Work-papers - The term work papers mean the documents received and dispatched by a set of a Transit Section or Mail Office as well as abstracts and other documents prepared by it while at work. (Rule 49)
➢ Due Mail and Sorting List - The due mail list shows the details of bags to be received and dispatched by a Mail Office/ Transit Section. It will show:
(a) in what cases mail lists are to be dispatched and received with loose bags
(b) transit bags are to be used
(c) account bags and B.O. bags are to be sent or received in mail bags,
(d) in the case of sub-office, the mail bags containing cash bags enclosed in Registered bags. The sorting list will show: (a) for what offices, mail bags and registered bags are to be made up (b) to what offices parcel mail articles may be sent direct and the manner in which they must be dispatched. (Rule 52-A)
➢ Due mails and unusual mails - The term due mail comprises all the bags, articles and documents which must be dispatched every day or at regular intervals.
The terms unusual mail comprises parcel bags, packet bas, special bags, camp bags, telegraph bags and any other bags not included in the term “due mail”.
(Rule 53)
➢ Face and facing - The face of an article is the side on which the address is written. The terms ‘facing’ means the arrangement of articles with the address-side upwards and the addresses turned in the same direction. (Rule 54)
➢ Beat - The term beat used in relation to a RMS section means the portion of a Railway or Steamer line over which the section works. (Rule 55)
➢ Camp correspondence - The expression camp correspondence means letters and other articles of correspondence addressed “camp” or with any other prescribed address, without the addition of the name of any post-town, and intended for high officers on tour. (Rule 56)
➢ Late letters and too late letters - Late letters are letters presented at the window of a Post Office or Mail Office or posted in the letter box of a Mail Office after the prescribed hour of closing the mail but within the interval allowed for posting of such letters with the prescribed late fee affixed in addition to the postage. Too late letters are those posted within such interval but without having been fully prepaid with postage and late fee. These are stamped “Detained late fee not paid” and detained till the next dispatch. (Rule 56-A)
Gist of rules from Volume V
• A Check slip(MO-70) printed in red ink on white or Badami paper is prescribed for use in preparing Money order bundles for despatch to destination and the number of money order included in the bundle is required to be noted on this check-s. (Rule 25-A)
• A mail bag containing unregistered and registered articles to be carried by an air service under the All up scheme is called an airmail bag. (Rule 26)
• A Blue dosuti bag should ordinarily be used for closing an air mail bag.
(Rule 26)
• The weight of an air mail bag or air TB should not exceed 30 KG Ans. (Rule 26)
• A registered bundle is a collection of faced, uninsured registered articles of the letter mall placed, together with a registered list, in a prescribed form of envelope, carefully gummed and sealed, tied and sealed in the ordinary way, with the label showing distinctly that it is a "registered bundle".(Rule 27)
• A registered bag contains cash bag, ordinary and VP registered letters and packets, insured envelopes, registered bundles, insured bundles ,ordinary and VP MO bundles ties with a check slip, and a registered list. ".(Rule 28)
• A registered bag is a due bag and must be prepared, together with a registered list, whether there is a cash bag or registered articles for despatch or not.
(Rule 28)
• Insured /Registered bundles are not due bundles. (Rule 29)
• An insured bundle is a collection of insured letters enclosed, together with a registered list, in an insured envelope, or if necessary, in a dosuti bag, properly closed and sealed , showing distinctly on the envelope or the label of the bag that it is an "Insured Bundle".(Rule 29)
• A insured bag is cannot be despatched loose. Ans. False (cannot be) (Rule 31)
• Insured bags do not come under the category either of due or unusual bag nor do they contain any list of their contents, these being detailed in the ordinary parcels list. (Rule 31)
• An insured bag is intended to give cover to insured parcels (including insured VP parcels) so as to afford them greater security. ".(Rule 31)
• A registered packet bag contains heavy registered packets and registered list. Registered packet bags are prescribed when justified. (Rule 32(1))
• Bag returned empty to UBO/DBO/CBO/PO or sacks containing such bags are treated as packets bag. (Rule 32(2))
• A transit bag must contain a mail list. Transit bags are due bags. (Rule 33)
• When sent by the head office to the sub-office, it contains the so slip and when sent by the sub-office to the head office, it contains the so daily account. Account bag are due bags. (Rule 34)
• A bag is used between a sub-office and its head office to enclose cash bags and articles, documents, etc connected with accounts as well as correspondences unconnected with accounts, from the head office to one of its sub-offices and vice versa is called as Account bag. (Rule 34)
• A orders are orders issued by a Superintendent RMS prescribing changes in sorting list. ".(Rule 46)
• B orders are orders issued by Superintendent, RMS for the guidance of his subordinates in the performance of their duties in Mail office on all subjects except alterations in sorting list. ".(Rule 47)
• The machine franked articles are required to be tendered at the counter of the specified P.O. or Mail Office, bundled separately according to the value of the franks accompanied with a window delivery ticket. (Rule 58)
• Unregistered articles bearing Franking impressions of the previous date should not be accepted. (Rule 58-B)
VOLUME V - READ FOR THE EXAMINATION PURPOSE
1. The weight of TB should not be exceed 30 Kg weight. MO check slip printed in red in on white or badami paper. Registered bundle prepared there are three or more uninsured letter. Regd bag may contain cash bag, ordinary and VP regd article, insuredenvelope, regd bundle, ins bundle, ordinary &VP MO(Rule-28)
2. A bag is used to enclose several bags sent to the same office or section thereby affording protection to them called Transit Bag.( Rule-33)
3. A bag is used to enclosed correspondence of the high officer of Govt called asSpecial bag .(Rule-37)
4.An account bag is used between a SO to HO vice versa.SO to HO account bag contain SO daily account. HO to SO account bag contain SO Slip. Account bag are due bag. (Rule-34)
5. A and B order is issued by Supdt of RMS. (Rule-46,47)
6. A order containProposed changes in the sorting list. (Rule-46)
7. B order containPerformance of SA duties in mail offices. (Rule-46)
8. The list showing the details of bags to be received and dispatched by a mail office/transit section isDue mail list. (Rule-52a)
9. The list showing the manner in which the articles must be dispatched isSorting list. (Rule-52a)
10. Mail comprised of the articles and documents which must be dispatched every day or at regular intervals is termed as Due mails.(Rule-53)
11. Letter posted after the prescribed hours of closing the mails but within the time permitted for posting and with prescribed late fee (in addition to the postage) are called Late letters.(Rule-56a)
12. Letter posted after the prescribed hours of closing the mails but within the time permitted for posting and without affixing prescribed postage and late fee are called Too late letters. (Rule-56a)
➢Money Order Check-slip - A check-slip (M.O. 70) printed in red ink on white or Badami paper is prescribed for use in preparing money orders bundles for dispatch to destination. (Rule 25 A)
➢Mail bags - (1) A mail bag is a bag containing unregistered and registered articles of the letter mail, letters, postcards, and book and pattern packets: and also, unregistered parcels, the registered articles being enclosed in a registered bag: but when a registered packet bag is prescribed, heavy registered packets, are dispatched inside the registered packet bag and not inside the mail bag.
• When parcel bags are not prescribed, mail bags may also contain articles of the parcel mail. There are three kinds of mail bags, station mail bags, sorting mail bags and combined mail bags, Mail Bags are due bags.
• Mail bags exchanged between a cash office and the sub-office which it finances will also contain inside the registered bag, a cash bag. These mail bags are denoted in the due mail lists of the cash office, of the sub-office and of the offices through which they transit by a distinguishing symbol “F”.
• In any case in which the Head of the Circle or the Heads of the Circles concerned consider it advantageous that the Registered bag should not be sent inside the mail bag, the Registered bag may be forwarded outside. All bags including those in the nature of ‘L’ bags should invariably be sealed. (Rule 26)
➢Airmail bag - A mail bag containing unregistered and registered articles to be carried by any air service under the All Up Scheme is called an airmail bag. The bag should not contain articles not intended to be carried by air. A blue dosuti bag should ordinarily be used for closing an airmail bag.
• If on any occasion there is no article for dispatch in a particular air mail bag, a bag with ‘nil’ contents need not be closed, but a suitable entry should be made in the delivery bill that no bag has been closed as there was no content.
• If the number of articles to be dispatched is less than fifty and there is also no insured article or air parcel for dispatch in an airmail bag, an airmail cover of suitable size should be used instead of a bag.
• When an air parcel is sent inside an airmail bag, the label of the bag should bear the superscription “C.A.P” to indicate that it contains air parcel.
• Registered articles should not be enclosed in a bag unless their number exceeds 25 or they are bulky or there are insured articles for dispatch. Whenever a bag is used for enclosing registered articles not exceeding 25 due to their bulk and unusual size, a remark should invariably be passed on the registered list to that effect.
• The weight of an air mail bag or air TB should not exceed 30 kg. (Rule 26-A)
➢ Registered bundle - A registered bundle is a collection of faced, uninsured registered articles of the letter mail placed, together with a registered list, Registered bundles are not due, but are made up, ordinary, when the number of registered articles to be enclosed exceeds two or more they are treated in sorting as single registered articles. (Rule 27)
➢ Registered bag - A registered bag contains cash bag, ordinary and V.P. registered letters and packets, insured envelopes, registered bundles, insured bundles, ordinary and V.P. money order bundles tied with a check-slip, and a registered list.
• The registered bag inside a mail bag indicated by symbol ‘P’ in the due mail list will also contain a cash bag.
• A registered bag is a due bag and must be prepared, together with a registered list, whether there is a cash bag or registered articles for dispatch or not.
• The registered list sent in registered bags which are prescribed to contain a cash bag must invariably bear, in addition to the Registration Date-Stamp impression, the impression of the treasury date-stamp of the office closing the bag, or in offices where there is no treasury date- 6 stamp, the round money order stamp of the Sub- Postmaster. (Rule 28)
➢ Speed Post Bag - This bag contains Speed Post articles, Speed Post Money orders and a Speed Post list. (Rule 28-A)
➢ Insured bundle - An insured bundle is a collection of insured letters enclosed, together with a registered list, in an insured envelope, or if necessary, in a dosuti bag. Insured bundles are not due, but are made up ordinarily, when the number of insured letters for dispatch to a Post Office is more than one they are treated in sorting as single insured envelopes. When the number of insured letters and Insured Bundles to be disposed of through a Mail Office is usually more than ten, a separate insured letter bag addressed to that mail office may be prescribed to be closed as a separate due bag. The insured letter bag should be dispatched inside the registered bag with suitable remarks in the registered list. (Rule 29)
➢ Parcel bag -A parcel bag contains ordinary registered parcels, V.P. parcels and insured bags. It also contains a parcel list in which all the registered articles of the parcel mail are entered in detail. Parcel bags are not due bags, and when dispatched they are treated as unusual mails. (Rule 30)
➢ Insured bag - An insured bag is intended to give cover to insured parcels (including insured V.P. parcels) so as to afford them greater security. Insured bags do not come under the category either of due or unusual bags nor do they contain any list of their contents, these being detailed in the ordinary parcel list. An insured bag is never dispatched loose, but is always enclosed in a parcel bag or mail bag. It is placed inside the parcel bag when a parcel bag is made up for the office or section to which it is addressed; when a parcel bag is not made up, it is placed inside the mail bag. However, in large parcel sorting offices, when insured parcel bags are closed separately, double canvas bags should be used for the purpose of ensuring security. (Rule 31)
➢ Registered packet bag – A registered packet bag contains heavy registered packets and a registered list. Registered packet bags are prescribed when justified. They are treated as due mails and entered under the column for entries of mail bags in the mail list with the remarks ‘RP’ against the entry.
• When prescribed, they must be closed irrespective of the fact whether there are any registered packets or not. Such registered packet bags may also be closed, though not due, when the Registered packets intended for any office or section cannot, due to their bulky size, be included in the registered bag. In such cases, a remark ‘RP bag closed’ is to be given in the registered list of the due registered bag.
(Rule 32)
➢ Packet bag - Bags returned empty to UBO/DBO/CBO/PO or sacks containing such bags are treated as packet bags. Packet bags are not due bags and when dispatched they are treated as unusual mail. (Rule 32)
➢ Transit bag - A transit bag is used to enclose several bags sent to the same office or section thereby affording protection to them, and securing the disposal in transit of only one bag in place of several.
• A transit bag must contain a mail list.
• Transit bags are due bags. (Rule 33)
➢ Account bag - An account bag is used between a sub-office and its Head Office to enclose cash bags and articles, documents, etc., connected with accounts as well as correspondence unconnected with accounts, from the Head Office to one of its sub-offices and vice versa. When sent by the Head Office to the sub-office, it contains the S.O. slip and when sent by the sub-office to the Head Office, it contains the S.O. daily account. Account bags may be loose or enclosed in mail bags made up by Post Offices and Mail Offices. Account bags are due bags. They should contain all types of postal articles posted in SOs deliverable at HO and vice versa. (Rule 34)
➢ Branch office bag - A branch office bag is used between a branch office and its account office to enclose cash bags and all articles, documents, etc., exchanged with the account office. Branch office bags may be sent loose or enclosed in mail bags made up by Post Offices and Mail Offices. Branch office bags are due bags.
(Rule 35)
➢ Cash bag - A cash bag is used to enclose remittances of cash between Post Offices. Cash bags are not due bags. They are ordinarily dispatched enclosed in account bags, registered bags, or branch office bags, but may also be sent loose in the charge of postman, village postman, overseer, or another subordinate.
(Rule 36)
➢ Special bag - A special bag is used to enclose correspondence of the high officers of Government mentioned in the Post Office Guide, Part-I, as entitled to the privilege, and the correspondence of the Director -General of Posts when on tour. A special bag contains unregistered and registered articles of the letter mail, the latter being tied in a separate bundle with the registered list in which they are entered placed on top. Special bags are not due bags, but when dispatched they are treated as unusual mails. (Rule 37)
➢ Camp bag. - A camp bag is used to enclose the office files and other official papers, and is closed by the Secretariat or Headquarters offices of the high officers mentioned in Clause 198 of Post Office Guide, Part-I, Camp bags are not due bags, but when dispatched, they are treated as unusual mails. (Rule 37-A)
➢ Changing station - A Railway Station, where the beats of two transit sections join and where the mails brought by one of them are handed over to the other, is called a changing station. (Rule 40)
➢ Connecting section - A connecting section is an RMS section working in a train in immediate connection with another train in which another RMS section works. If the interval between the arrival of one section and the departure of another is sufficient to connect bags being made up by a mail office at the junction station, the sections are not termed “connecting sections”. (Rule 41)
➢ Overtime duty - The expression overtime duty means the duty performed under the orders of the Superintendent, Assistant Superintendent, Inspector or Record Officer by a Sorting Assistant, Mail Guard, Van-Peon, Porter, or other staff of the RMS after the completion of prescribed term of duty. (Rule 42)
➢ Rest house - Rest-houses are houses or rooms provided at terminal or changing stations for the accommodation of Mail Agents, Mail Guards and Van Peons where absolutely necessary. (Rule 43)
➢ Cage TB - When a lot of bags are available at distant places, Cage TB facility is utilized. Cage TB facility avoids unnecessary handling of bags by intermediate sections. (Rule 44-A)
➢ Press packet - A press packet is a packet containing newspapers intended for sale by a news- agent recognized as such and marked for delivery from the Railway Mail Service van at the Railway station to which it is addressed. (Rule 45)
➢A Orders - A orders are orders issued by a Superintendent, RMS prescribing changes in sorting lists. (Rule 46)
➢ B Orders - B orders are orders issued by a Superintendent, RMS for the guidance of the subordinates in the performance of their duties in Mail Offices on all subjects except alternations in sorting lists. (Rule 47)
➢ TB Order - The letter ‘T’ will be prefixed to the letter ‘B’ in the case of ‘B’ orders issued in connection with the disposal of camp articles and camp bags for high officials on tour. (Rule 47)
➢ Work-papers - The term work papers mean the documents received and dispatched by a set of a Transit Section or Mail Office as well as abstracts and other documents prepared by it while at work. (Rule 49)
➢ Due Mail and Sorting List - The due mail list shows the details of bags to be received and dispatched by a Mail Office/ Transit Section. It will show:
(a) in what cases mail lists are to be dispatched and received with loose bags
(b) transit bags are to be used
(c) account bags and B.O. bags are to be sent or received in mail bags,
(d) in the case of sub-office, the mail bags containing cash bags enclosed in Registered bags. The sorting list will show: (a) for what offices, mail bags and registered bags are to be made up (b) to what offices parcel mail articles may be sent direct and the manner in which they must be dispatched. (Rule 52-A)
➢ Due mails and unusual mails - The term due mail comprises all the bags, articles and documents which must be dispatched every day or at regular intervals.
The terms unusual mail comprises parcel bags, packet bas, special bags, camp bags, telegraph bags and any other bags not included in the term “due mail”.
(Rule 53)
➢ Face and facing - The face of an article is the side on which the address is written. The terms ‘facing’ means the arrangement of articles with the address-side upwards and the addresses turned in the same direction. (Rule 54)
➢ Beat - The term beat used in relation to a RMS section means the portion of a Railway or Steamer line over which the section works. (Rule 55)
➢ Camp correspondence - The expression camp correspondence means letters and other articles of correspondence addressed “camp” or with any other prescribed address, without the addition of the name of any post-town, and intended for high officers on tour. (Rule 56)
➢ Late letters and too late letters - Late letters are letters presented at the window of a Post Office or Mail Office or posted in the letter box of a Mail Office after the prescribed hour of closing the mail but within the interval allowed for posting of such letters with the prescribed late fee affixed in addition to the postage. Too late letters are those posted within such interval but without having been fully prepaid with postage and late fee. These are stamped “Detained late fee not paid” and detained till the next dispatch. (Rule 56-A)
Gist of rules from Volume V
• A Check slip(MO-70) printed in red ink on white or Badami paper is prescribed for use in preparing Money order bundles for despatch to destination and the number of money order included in the bundle is required to be noted on this check-s. (Rule 25-A)
• A mail bag containing unregistered and registered articles to be carried by an air service under the All up scheme is called an airmail bag. (Rule 26)
• A Blue dosuti bag should ordinarily be used for closing an air mail bag.
(Rule 26)
• The weight of an air mail bag or air TB should not exceed 30 KG Ans. (Rule 26)
• A registered bundle is a collection of faced, uninsured registered articles of the letter mall placed, together with a registered list, in a prescribed form of envelope, carefully gummed and sealed, tied and sealed in the ordinary way, with the label showing distinctly that it is a "registered bundle".(Rule 27)
• A registered bag contains cash bag, ordinary and VP registered letters and packets, insured envelopes, registered bundles, insured bundles ,ordinary and VP MO bundles ties with a check slip, and a registered list. ".(Rule 28)
• A registered bag is a due bag and must be prepared, together with a registered list, whether there is a cash bag or registered articles for despatch or not.
(Rule 28)
• Insured /Registered bundles are not due bundles. (Rule 29)
• An insured bundle is a collection of insured letters enclosed, together with a registered list, in an insured envelope, or if necessary, in a dosuti bag, properly closed and sealed , showing distinctly on the envelope or the label of the bag that it is an "Insured Bundle".(Rule 29)
• A insured bag is cannot be despatched loose. Ans. False (cannot be) (Rule 31)
• Insured bags do not come under the category either of due or unusual bag nor do they contain any list of their contents, these being detailed in the ordinary parcels list. (Rule 31)
• An insured bag is intended to give cover to insured parcels (including insured VP parcels) so as to afford them greater security. ".(Rule 31)
• A registered packet bag contains heavy registered packets and registered list. Registered packet bags are prescribed when justified. (Rule 32(1))
• Bag returned empty to UBO/DBO/CBO/PO or sacks containing such bags are treated as packets bag. (Rule 32(2))
• A transit bag must contain a mail list. Transit bags are due bags. (Rule 33)
• When sent by the head office to the sub-office, it contains the so slip and when sent by the sub-office to the head office, it contains the so daily account. Account bag are due bags. (Rule 34)
• A bag is used between a sub-office and its head office to enclose cash bags and articles, documents, etc connected with accounts as well as correspondences unconnected with accounts, from the head office to one of its sub-offices and vice versa is called as Account bag. (Rule 34)
• A orders are orders issued by a Superintendent RMS prescribing changes in sorting list. ".(Rule 46)
• B orders are orders issued by Superintendent, RMS for the guidance of his subordinates in the performance of their duties in Mail office on all subjects except alterations in sorting list. ".(Rule 47)
• The machine franked articles are required to be tendered at the counter of the specified P.O. or Mail Office, bundled separately according to the value of the franks accompanied with a window delivery ticket. (Rule 58)
• Unregistered articles bearing Franking impressions of the previous date should not be accepted. (Rule 58-B)
VOLUME V - READ FOR THE EXAMINATION PURPOSE
1. The weight of TB should not be exceed 30 Kg weight. MO check slip printed in red in on white or badami paper. Registered bundle prepared there are three or more uninsured letter. Regd bag may contain cash bag, ordinary and VP regd article, insuredenvelope, regd bundle, ins bundle, ordinary &VP MO(Rule-28)
2. A bag is used to enclose several bags sent to the same office or section thereby affording protection to them called Transit Bag.( Rule-33)
3. A bag is used to enclosed correspondence of the high officer of Govt called asSpecial bag .(Rule-37)
4.An account bag is used between a SO to HO vice versa.SO to HO account bag contain SO daily account. HO to SO account bag contain SO Slip. Account bag are due bag. (Rule-34)
5. A and B order is issued by Supdt of RMS. (Rule-46,47)
6. A order containProposed changes in the sorting list. (Rule-46)
7. B order containPerformance of SA duties in mail offices. (Rule-46)
8. The list showing the details of bags to be received and dispatched by a mail office/transit section isDue mail list. (Rule-52a)
9. The list showing the manner in which the articles must be dispatched isSorting list. (Rule-52a)
10. Mail comprised of the articles and documents which must be dispatched every day or at regular intervals is termed as Due mails.(Rule-53)
11. Letter posted after the prescribed hours of closing the mails but within the time permitted for posting and with prescribed late fee (in addition to the postage) are called Late letters.(Rule-56a)
12. Letter posted after the prescribed hours of closing the mails but within the time permitted for posting and without affixing prescribed postage and late fee are called Too late letters. (Rule-56a)
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