Postman Exam Materials -5
55. Post Boxes. –
· Post Boxes are available on rent under the following conditions: -
· Only fully prepaid unregistered articles of the letter mail, bearing the Post Box No. are delivered through post box.
· Articles addressed to other person or firms c/o Post Box Nos. are not delivered.Except
a) legitimate personnel of a firm renting the PB.
b) family members & guests of the renter.
c) wards, trainees or inmates of an institution .
d) casual visitors and commercial representatives staying with the renter.
· The renter can get delivery of articles addressed to other allied concern sthrough the same post box on payment of a separate fee .
· Registered, insured, V.P. articles as also money orders to particular person or firm in whose name the post box stands registered will be delivered/paid through the postman.
· If it is found that there is no Post Box in his name, or ceased to be a renter of the Post Box, the article will be returned to the sender/remitter.
· Any person/ firm desires to the facility of a post box should submit an application in writing to the Postmaster concerned.
· The applicant should state with two witness not connected with him. This will not be insisted upon in case of Government and semi-Government institutions and such private parties as are known to the Postmaster or established their identity.
· The Post Office reserves the right to withdraw the post box if the information furnished is found to be incorrect, or is being misused by the renter.
· In the event of renter shifting to another place, he should inform the Postmaster of the change within seven days.
· In the event of his failure post box is liable to be withdrawn.
· No renter is entitled to demand of any particular number or in any particular row or position.
· The rent for the renewal is to be paid in advance.
· No refund of the whole or any part of rent paid in respect of the allotment of a post box.
· If any claim in writing for such refund reaches the Postmaster before he makes such allotment, he may admit such claim in whole or in part.
· where rent is paid in respect of any post box, it cannot be adjusted against the rent or deposit due in respect of any other post box.
· The prescribed deposit ( refundable ) is to be paid on the allotment of a post box and before the key of the box is made over.
· The key of the lock or lock is lost by the renter, or the key or the lock or both are not in working condition, it is to brought to the notice of the postmaster and to credit the cost of both the lock and key as per the cost of the loss failing which the deposit shall be for feited.
· On crediting of the cost, he shall be supplied with a new lock and key or key as the case may be.
· The renter will have to pay postage charges if any, and the money order commission charges for remittance to the amount if the supplying firm is not at the same station.
· If the lock and key are not surrendered within 15 days after the expiry period, the deposit will be forfeited.
· If the renter surrenders the lock and the key within fifteen days of such expiry he may be granted a refund of the portion of the deposit representing the cost of the lock and key.
· No application for the renewal of the rental of a post box is entertained unless it reaches the Postmaster concerned before the expiry of the period; within 15 days after the expiry of the period; ( 31.03 is the last date -15.04 is the grace period for renewal and to retain the same PB No.)
· It can be allotted even for belated application provided the particular Post Box is still available.
· If not available, his application will be considered as a fresh one for allotment of any Post Box.
· The period of rental of a post box commences from the first day of month and renewal commences from the first day of the month immediately succeeding the period of previous rental.
· When the Postmaster allots a post box, a delivery ticket will be supplied.
· The ticket bears the same number as that allotted to the post box and is not transferable.
· The renter may clear his post box at any time during the business hours.
· The renter will not have any right to get delivery through the post box of any article addressed to him without the Post Box No.
· Due to its size or for want of space in the box, if any article could not be placed therein, the Postmaster will arrange an intimation slip and the article will be kept in the delivery department.
· By presenting the intimation slip, the article may be handed over.
· When a renter is unable to clear his post box on account of the loss of the key or otherwise, articles will be delivered at the counter.
· If the renter of a post box does not clear it for a week, a notice will be issued by registered post; if not cleared even after this notice, they will be delivered through the postman.
· Failure to clear the Post Box, too often will amount to misuse of the Post Box.
Rent for availing Post Box facility Post Box / Post Bag separately One financial year … Rs. 150.00; 3 calendar months or part thereof … Rs. 50.00 Post Box / Post Bag together One financial year … Rs. 250.00. 3 calendar months or part thereof … Rs. 80.00
55. Post Boxes. –
· Post Boxes are available on rent under the following conditions: -
· Only fully prepaid unregistered articles of the letter mail, bearing the Post Box No. are delivered through post box.
· Articles addressed to other person or firms c/o Post Box Nos. are not delivered.Except
a) legitimate personnel of a firm renting the PB.
b) family members & guests of the renter.
c) wards, trainees or inmates of an institution .
d) casual visitors and commercial representatives staying with the renter.
· The renter can get delivery of articles addressed to other allied concern sthrough the same post box on payment of a separate fee .
· Registered, insured, V.P. articles as also money orders to particular person or firm in whose name the post box stands registered will be delivered/paid through the postman.
· If it is found that there is no Post Box in his name, or ceased to be a renter of the Post Box, the article will be returned to the sender/remitter.
· Any person/ firm desires to the facility of a post box should submit an application in writing to the Postmaster concerned.
· The applicant should state with two witness not connected with him. This will not be insisted upon in case of Government and semi-Government institutions and such private parties as are known to the Postmaster or established their identity.
· The Post Office reserves the right to withdraw the post box if the information furnished is found to be incorrect, or is being misused by the renter.
· In the event of renter shifting to another place, he should inform the Postmaster of the change within seven days.
· In the event of his failure post box is liable to be withdrawn.
· No renter is entitled to demand of any particular number or in any particular row or position.
· The rent for the renewal is to be paid in advance.
· No refund of the whole or any part of rent paid in respect of the allotment of a post box.
· If any claim in writing for such refund reaches the Postmaster before he makes such allotment, he may admit such claim in whole or in part.
· where rent is paid in respect of any post box, it cannot be adjusted against the rent or deposit due in respect of any other post box.
· The prescribed deposit ( refundable ) is to be paid on the allotment of a post box and before the key of the box is made over.
· The key of the lock or lock is lost by the renter, or the key or the lock or both are not in working condition, it is to brought to the notice of the postmaster and to credit the cost of both the lock and key as per the cost of the loss failing which the deposit shall be for feited.
· On crediting of the cost, he shall be supplied with a new lock and key or key as the case may be.
· The renter will have to pay postage charges if any, and the money order commission charges for remittance to the amount if the supplying firm is not at the same station.
· If the lock and key are not surrendered within 15 days after the expiry period, the deposit will be forfeited.
· If the renter surrenders the lock and the key within fifteen days of such expiry he may be granted a refund of the portion of the deposit representing the cost of the lock and key.
· No application for the renewal of the rental of a post box is entertained unless it reaches the Postmaster concerned before the expiry of the period; within 15 days after the expiry of the period; ( 31.03 is the last date -15.04 is the grace period for renewal and to retain the same PB No.)
· It can be allotted even for belated application provided the particular Post Box is still available.
· If not available, his application will be considered as a fresh one for allotment of any Post Box.
· The period of rental of a post box commences from the first day of month and renewal commences from the first day of the month immediately succeeding the period of previous rental.
· When the Postmaster allots a post box, a delivery ticket will be supplied.
· The ticket bears the same number as that allotted to the post box and is not transferable.
· The renter may clear his post box at any time during the business hours.
· The renter will not have any right to get delivery through the post box of any article addressed to him without the Post Box No.
· Due to its size or for want of space in the box, if any article could not be placed therein, the Postmaster will arrange an intimation slip and the article will be kept in the delivery department.
· By presenting the intimation slip, the article may be handed over.
· When a renter is unable to clear his post box on account of the loss of the key or otherwise, articles will be delivered at the counter.
· If the renter of a post box does not clear it for a week, a notice will be issued by registered post; if not cleared even after this notice, they will be delivered through the postman.
· Failure to clear the Post Box, too often will amount to misuse of the Post Box.
Rent for availing Post Box facility Post Box / Post Bag separately One financial year … Rs. 150.00; 3 calendar months or part thereof … Rs. 50.00 Post Box / Post Bag together One financial year … Rs. 250.00. 3 calendar months or part thereof … Rs. 80.00
56. Post Bags. –
· The delivery of Postal articles in a bag is available at all delivery post offices, whether post box system is available there or not. (Lock & key supplied by the renter)
· The provisions relating to the renting of post boxes apply mutates mutandis to the renting of post bags.
· Locked post bags with the postal articles placed inside is handed over the counter on the production of the delivery ticket during the hours prescribed
· These bags in combination with post box same number may be used for fully prepaid unregistered letters, postcards, inland letter cards, newspapers and packets for posting.
57. Window Delivery –
· Any person residing can have all letters and articles received to his address delivered to him regularly, during business hours at the window of a post office, free of any charge.( Where No PB facility is available)
· One may ask that his letter and other articles may be retained in the Post Office till called for, instead of being sent out through the postman.
58. Delivery of articles to messengers sent from places not served daily by postmen. –
· Any person residing at a place which is not served daily by the postmen can send his own messengers regularly to take delivery of the articles in his address or to the address of members of his family. Advance deposit for adjusting the due must be paid.
· Registered and insured articles will be delivered and money orders paid to the messenger only.
· Value-payable articles will be delivered only in accordance with the provisions of clause 43.
· The Post Office will, if desired, provide, at the addressee's expenses, a bag furnished with a lock in which all articles, cash receipts, acknowledgement, notices and coupons will be placed.
· One key of the bag will be kept by the postmaster and the other by the addressee.
· No fee will be charged for the use of this bag.
59. Payment of money orders to messenger sent from places not served daily by postmen. –
· Such person may authorize the postmaster to pay money orders to the messenger, in writing and the postmaster will pay him the amount.
60. Delivery of registered articles, etc. to messengers or to care party –
If the addressee authorizes in writing, the postmaster will also deliver to the messenger all registered and insured articles and pay him the value of all money orders.
· If the addressee does not authorize his messenger to receive accountable article earlier, if the receipts and acknowledgement are returned to the post office duly signed, and the notices endorsed with receipts of payments, the articles and the amounts of the money orders will be made over the messenger.
· It may be restricted to uninsured registered articles, in which case insured articles will be delivered, and money orders paid, only on the return of the receipts, acknowledgements and notices signed by the addressee.
· An article addressed to A B care of a general or shipping agent or care of a Scheduled Bank or its Branches in India will be delivered to the care party if it is not known at the post office that the articles can be at once delivered to the addressee himself.
· Instructions received authorizing to deliver articles or pay money orders should be treated as lapsed after a time limit of 3 years unless renewed within that time.
61. Delivery of Registered Articles etc. and Payment of Money Orders Addressed or Payable to Students of Educational Institutions. –
· Such articles can be delivered to the head of the institution or to a person duly authorized giving a general undertaking that he will be responsible for their safe delivery and will reimburse to the Department any loss in the event of a complaint from the addressee.
· Insured article and Money Orders can be delivered/paid to the head of the educational institution on executing an indemnity bond.
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