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House Rent Allowance (HRA) Guidelines for Peripheral Offices
House Rent Allowance (HRA) Guidelines for Peripheral Offices
What are the specific timelines and documentation requirements for submitting proposals regarding the initial grant and continued grant of HRA for staff working in offices situated in villages or Gram Panchayats within 8 KM of a qualified city's municipal limit?
According to the Department of Posts, Ministry of Communications, letter No. 4-11/2010-PAP dated 19 Feb 2021, the guidelines for the initial and continued grant of House Rent Allowance (HRA) to staff in peripheral offices emphasize strict adherence to timelines and documentation to avoid abnormal delays. For the initial grant of HRA under Para 3(b)(iii) of the O.M. dated 27.11.1965, proposals must be examined at the time of opening an office and submitted within 03 months. These submissions must include the original dependency certificate issued by the Collector or Deputy Commissioner and have the concurrence of the CIFA.
Regarding the continued grant of HRA for subsequent three-year extensions, the Directorate processes these in consultation with the Financial Adviser. Proposals for continuation must be submitted at least 03 months before the current period expires, as those received after the prescribed time will not be processed. While there is no longer a requirement to submit income and cost statements, the original dependency certificate remains mandatory and must be submitted along with the prescribed checklist and CIFA concurrence through the Circle Office. Additionally, the order clarifies that for Gram Panchayats recently included in a Municipality or Corporation Urban Agglomeration (UA), further extensions are unnecessary, and the applicable city rate should be paid from the date of inclusion.
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