70. Rules Digest - Fixation of Tenure for Staff in Postal Stores Depots (PSDs)
• Previous System (December 22, 1988): Operative staff for PSDs were to be drawn from willing officials in neighbouring divisions and rotated periodically. If no willing officials were available from neighbouring divisions, then staff from the local division could be utilized.
• Recent discussions and workshops on Material Management revealed that suitable personnel are not being sent to PSDs. Complaints indicate that "unwanted and inefficient persons" are often sent to PSDs, effectively as a punishment, which negatively impacts PSD functioning. The nature of work in PSDs is distinct from Post Offices and RMS offices.
• Some Circles actively seek volunteers from divisions across their entire region where PSDs are located. The Regional Director personally selects suitable individuals, recognizing their ultimate responsibility for the efficiency of PSDs in their region.
• Circles are requested to streamline the system for selecting operative staff for PSDs from among volunteers.
o No official should be posted to a PSD as a punishment.
o Only willing individuals with good service records and above-average intelligence should be posted to PSDs.
o The aim is to improve the efficiency of PSDs and ensure effective material management, enabling them to play a crucial role in supplying essential forms and stores to field units.
Fixation of tenure of staff working in PSDs
Attention is invited to Staff Section Circular letter No. 69-24/87-SPG-I, dated 22-12-88 on the above mentioned subject. According to this Circular letter, the operative staff of the PSDs should be drawn from the willing officials of the neighbouring divisions and rotated periodically. For this it was prescribed to call for the applications from the willing officials and if no willing officials in the neighbouring divisions were available then the staff of the local division should be utilized for posting to PSDs.
2. As a result of discussion in the three Workshops on Material Management held recently it was felt that proper persons are not being sent to PSDs. We have received complaints that unwanted and inefficient persons are being sent to the PSDs more or less as a punishment. This adversely affects the functioning of the PSDs. The nature of work in the PSDs is entirely different than that of Post offices and RMS offices.
3. Some Circles take proper interest in this aspect. They call for volunteers from divisions throughout the regions under which the PSDs are located and the Regional Director personally selects proper people for posting to PSDs because ultimately he is responsible for the efficiency of the PSDs in his/her region.
4. You are, therefore, requested to please streamline the system of selecting proper operative staff for the PSDs from amongst the volunteers and nobody should be posted to PSDs as a punishment. Willing people with good records of service and above average intelligence may be posted to PSDs so that the efficiency of the PSDs could be improved and sound material management in the regions and the Circle could play effective part in supplying essential forms and stores to a larger number of field units in the regions and Circles.
(DG (P) No. 12-5/89-UPE, dated 19.06.1989)
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