POST OFFICE REGULATIONS – 2024 -1

 127. PA Exam Materials – Volume VI Part I & Miscellaneous Rules - 8
B.Rameshu, Divisional Secretary, AIPEU Group C, Tiruppattur Division

Delivery to Public Officers
• Articles superscribed "on India Government service" that include both the name and official designation of a public officer should be delivered or redirected according to the official designation, even if the person no longer holds the appointment or has left the station.
• Similarly superscribed articles that do not contain the official designation in the address should be delivered or redirected according to the addressee's name.
• Articles without the "on India Government service" superscription, but containing both the name and official designation in the address, should be delivered or redirected by name; if the name is absent, they should be delivered according to the official designation.
• Clear instructions from a public officer for separate delivery of private and official correspondence should be followed as far as practicable. In the absence of specific instructions, this principle should guide the separation of articles for delivery at the office and the official's private residence.
Checking of Undeliverable Articles Returned by Postman
• The Postmaster should check undeliverable articles returned by Postmen, ensuring that the Postman’s number and the reasons for non-delivery are noted on each returned article.
• Before placing any such article in deposit as unclaimed, the Postmaster must be satisfied that it is genuinely undeliverable.
• If not satisfied, the article should be sent out again by another Postman or the Head Postman.
• If delivery is then successfully effected, the Postmaster should hold the Postman who originally returned the article as undeliverable accountable.
• The result of this test should be recorded by the Postmaster in their order book.

Examination of Articles in Deposit Case in Detail
• The Postmaster should frequently examine articles about to be placed in deposit, as well as those already in deposit, to ensure they are not unnecessarily detained.
• All refused articles should be sent to the Returned Letter Office (RLO) or returned to the offices of posting by the first mail, and unclaimed articles immediately after the prescribed period expires.
• They should also occasionally examine redirected articles to verify that the redirection process was carried out in the prescribed manner.
• The results of these examinations should be noted in their order book.

Letter Postage Account
• In head offices, or large sub-offices specifically authorized by Heads of Circles, the postage due on all unregistered letter mail articles received for delivery (whether taxed by the posting office, head office, or sub-offices) will be entered by the Postmaster or Sub-Postmaster in the letter postage account (Form AGG 44), and the article will then be disposed of.