Staff Rulings – 157 General Provident Fund (GPF)

 POSTAL MANUAL VOLUME VI (PART III) - Model Questions
By Com D.Vetrivel, Tutor

1. SO slip prepared in: 

a) Single copy b) Duplicate c) Triplicate d) Quadruplicate

2. Mark the correct option relating to SO Slip:

 a) SO slip prepared in form PA-3 by HO to each of its SO every day, enclosed in the account bag. b) 

Amount with details of cash (including stamps) sent to the SO. c) The balance of list of daily account received from the SO and accounted for in the HO. d) Particulars of documents and serial No. and value of Postal order, sent to SO. e) All the above.

3. The acquittance rolls should not be detained in the SO beyond the _____ day of the month in which the pay is disbursed. 

a) Next b) Fifth c) Tenth d) Same

4. When no cash bags are enclosed, the account bags will be closed and sealed by:

 a) Treasurer b) Postmaster c) Sub-account assistant d) Mail clerk

5. If the voucher is not submitted on call, or no explanation is afforded by the Sub-office or Branch offices concerned for withholding the voucher, the case should be: 

a) Closed b) Reported to Concerned Postmaster c) Head of the Circle d) Divisional Superintendent

6. Mark the correct option relating to village postman register. 

a) Village postman register is Form 85 is kept by each postman. b) Address of all articles a/w No. is to be entered in the register. c) The postage due on the unpaid article is to be entered in this register. d) All the above.

7. If the item of account cannot be properly classified in the account office, it should be: 

a) Taken UCR (Unclassified Receipts) b) Taken UCP (Unclassified Payments) c) A and B as the case may be d) None of these

8. Cash bag should be sealed by:

 a) Insured seal b) Cash seal and with black sealing wax c) Cash seal d) Any one of the above

9. Sub office sent to Branch office:

 a) BO Slip b) SO Slip c) SO daily account d) BO daily account

10. BO daily account exchanged between: 

a) SO and HO b) BO and HO c) BO and SO d) Either B or C

Answer Sheet with Description
1. Ans: b (The SO slip is prepared in duplicate. )
2. Ans: e (All the options describe correct particulars relating to the SO slip, which is prepared daily by HO for each SO, detailing cash/stamps sent, balances, and documents/postal orders. )
3. Ans: c (Acquittance rolls should not be kept in the SO beyond the tenth day of the month of disbursement. )
4. Ans: c (When no cash bags are present, the sub-account assistant is responsible for closing and sealing the account bags.)
5. Ans: d (If a voucher is missing and no explanation is provided, the case should be reported to the Divisional Superintendent. )
6. Ans: d (All the provided options correctly describe the Village Postman Register, Form 85, including its purpose of recording article addresses and postage due. )
7. Ans: c (If an account item cannot be properly classified, it should be treated as either an Unclassified Receipt (UCR) or Unclassified Payment (UCP) as applicable. )
8. Ans: c (A cash bag should be sealed with a cash seal.)
9. Ans: d (A Sub Office sends its BO daily account to the Branch Office it accounts for.)
10. Ans: d (The BO daily account is exchanged between the Branch Office and its Head Office, or the Branch Office and the Sub Office it accounts to. )