POSTAL MANUAL VOLUME VI (PART III) - Model Questions
By Com D.Vetrivel, Tutor
By Com D.Vetrivel, Tutor
21. SO slip prepared in HO by:
a) Treasurer b) Head Postmaster c) Sub-account assistant d) None of these
22. Head office sent to SO:
a) BO Slip b) SO Slip c) SO daily account d) BO daily account
23. Which of the following entry will be made in BO?
a) To invoice remittance noting the details of cash (including stamps) sent to the branch office. b) To confirm the accuracy of the daily account last received from the BO by entering the balance in words and figure of last BO daily account. c) To note the particulars of articles, documents, account office receipts, sent to the branch office. d) To give instructions to the BPM whenever necessary. e) All the above.
24. When an urgent demand for additional funds is received from a sub-office, after the daily account bag for the office has been dispatched:
a) An urgent demand will not be entertained in any case after bag dispatched. b) Remittance if possible should be dispatched through special carrier. c) Where a second dispatch of mails is made, the remittance may be sent in a cash bag detailed in an extra SO slip and enclosed in an extra account bag. d) Both the A and B. e) None of these.
25. An account bag from the SO to HO contains:
a) The SO daily A/c, MO issue journal, MO paid list. b) List of SB transactions/List of SB documents. c) Memo of IPO, Certificate, issued and discharged. d) A rolls, daily list of PLI premium collected and paid. e) All the above.
26. BO Journal in form PA-5 kept in:
a) All BOs b) Selected BOs c) Account office d) All the above
27. Mark the correct option:
a) A cash office is a sub-office which, in addition to performing the ordinary work of sub-office. b) Those offices are made cash offices to other sub-offices. c) Ordinarily every SO situated at a treasury station will be required to act as cash office with the sanction of Supdt of Post office. d) All the above.
28. Remittance exchanged between two sub-offices entered in ______ at HO.
a) SO daily account b) SO Slip c) BO slip d) SO summary
29. On return of the carrier to the HO, ________ should examine the diary or book of the carrier to see that a receipt for the remittance has been obtained by him and initial it with date in token of having carried out the examination.
a) Head Postmaster b) Sub-account assistant c) Treasurer d) Any senior of the branch
30. BO account bag received in the account office should be opened by:
a) Sub-account assistant b) Sub-account assistant in presence of Treasurer c) Treasurer d) Treasurer in presence of Sub-account assistant
Answer Sheet with Descriptions
21. Ans: c (The SO slip in the Head Office is prepared by the Sub-account assistant. )
22. Ans: b (The Head Office sends the SO Slip to the Sub Office.)
23. Ans: e (All the listed entries are made in the BO, including invoicing remittances, confirming accuracy of daily accounts, noting particulars of articles/documents, and providing instructions to the BPM. )
24. Ans: d (When an urgent demand for funds is received from a sub-office after bag dispatch, an urgent demand may not be entertained, but if possible, remittance should be dispatched via special carrier. )
25. Ans: e (The account bag from the SO to HO contains a comprehensive set of documents, including the SO daily A/c, MO journals, MO paid lists, SB transaction lists, memo of IPOs, certificates, and daily lists of PLI premiums. )
26. Ans: a (The BO Journal in Form PA-5 is kept in all Branch Offices.)
27. Ans: d (All the statements regarding a cash office are correct: it's a sub-office with additional duties, made a cash office for other sub-offices, and ordinarily, every SO at a treasury station acts as a cash office with the Superintendent's sanction. )
28. Ans: d (Remittances exchanged between two sub-offices are entered in the SO summary at the Head Office. )
29. Ans: c (Upon the carrier's return to the HO, the Treasurer should examine the carrier's diary or book to ensure a receipt for the remittance was obtained and initial it. )
30. Ans: d (The BO account bag received in the account office should be opened by the Treasurer in the presence of the Sub-account assistant.)
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