POST OFFICE REGULATIONS – 2024 -1

 132, PA Exam Materials – Volume VI Part I & Miscellaneous Rules - 13
B.Rameshu, Divisional Secretary, AIPEU Group C, Tiruppattur Division

Monthly Statistics
• The Registered Assistant should daily enter statistics from the previous day's records into the statistical register (Form MS-13). This includes: 
o From the Registered Journal: Total number of ordinary registered letter mail articles posted in the office and its Branch Offices (BOs).
o From the Registered Journal: Total number and value of insured letters posted in the office and its BOs, and the total insurance fees realized.
o From the reverse of the BO daily account: Total number of Registered Letters (RL), total number and value, and total insurance fees realized on insured letters posted in BOs.
o From the Registered VP Journal: Total number of VP registered letter mail articles posted in the office and BOs, and the total amount specified for remittance to senders.
o Registered Letters (RL) and Registered Parcels (RP) on postal services should also be counted and entered in the statistical register's appropriate column.
• In Head Offices, on the 1st of each month, the entries made by the registration and parcel Assistant for the preceding month should be totaled and posted into the monthly statistical abstract (Form MS 14).
• Corresponding figures from the HO's Sub Offices, as shown on the reverse of the SPM’s monthly report, should also be copied into the abstract under the appropriate heads against each office's name.
• The entries for the HO and its SOs should be totaled, and these totals transferred by the Registered and Parcel Assistant to the monthly statistical memorandum.
Receipts, Acknowledgements and Delivered Articles Taken from the Postman
• The Registered Assistant should perform the following checks when taking receipts and acknowledgments of delivered articles, along with undelivered articles: 
o Verify if the addressee or their authorized agent has signed the receipt and acknowledgment (if any) in ink.
o In the case of a delivery slip, check if the addressee or their authorized agent has signed in ink in the provided column.
o Confirm that all undelivered articles bear the postman's remark showing the reason for non-delivery with their dated initials, and that these remarks are also recorded in the Postman’s book/delivery slip.
o For a registered article delivered to an illiterate addressee, ensure the addressee's thumb mark on the receipt/delivery slip has been attested by the postman’s signature.
o For insured articles delivered to an illiterate addressee, confirm the thumb mark is attested by a respectable witness.
o Verify that the thumb mark/signature of a pardanashin woman is attested by an authorized agent or a respectable witness.
o For an insured article delivered to a minor, ensure the minor’s signature is attested by the person in whose care the minor is living.
o If any sum is due to be recovered on an article, check if the amount has been converted into postage stamps, affixed to the respective receipt/delivery slip, and defaced by the treasurer or authorized official. This applies to double registration fees and deficient postage for registered articles, and deficient postage and redirection fees for parcels.
o The Registration Assistant should affix their initials in the Postman book/delivery slip against the entries to acknowledge receipt of delivered articles and returned undelivered articles.
o If an acknowledgment is returned unsigned due to the addressee’s refusal to sign, it should be forwarded to the sender in the usual course with a suitable remark under the Postmaster’s signature.
o Articles addressed to "A, B care of C, D" should, whenever possible, be delivered to A, B, and only to C, D in A, B’s absence if C, D is authorized to receive them.