125. PA Exam Materials – Volume VI Part I & Miscellaneous Rules - 6
B.Rameshu, Divisional Secretary, AIPEU Group C, Tiruppattur Division
Mail Department
56. Supervision by Postmaster
• The Postmaster is responsible for ensuring that receipts are properly exchanged between the mail clerk and other relevant clerks for all bags received or handed over.
• They must also ensure that all bags are thoroughly examined by each clerk to verify the intactness of seals, cords, labels, and the overall condition of the bags.
• Upon the arrival of mail, the Postmaster is to examine the received bags and securely lock the mail in the mail box for the night.
Disposal of Mails Addressed to the Office
• Transit bags addressed to the office should be opened by the mail clerk.
• Any bags enclosed within these transit bags must be carefully examined and cross-referenced with the entries in the mail lists found inside the transit bags.
• Bags addressed directly to the office, whether from transit bags or received loose, are to be disposed of under receipt to the following departments:
o Sorting mail bags: Sorting department
o Station and combined mail bag: Delivery department
o Branch office bags and loose account bags: Treasurer
o Parcel bags: Parcel department
o Registered packet bags: Registration department
Disposal of Forward Mails
• If mail from a foreign post is received by an office that is not designated as a foreign exchange office, it must be forwarded unopened to the nearest foreign exchange office for proper disposal.
• Forward bags are to remain locked in the mail box until their scheduled dispatch time.
• Every mail box must be secured with double locks, and the hasps of the hinges should be fitted and fixed from the inside, not the outside.
309. Supervision of Sorting by Postmaster
• The Postmaster should pay particular attention to supervising the Sorting department's work to ensure sorting accuracy.
• Monthly, the Postmaster should examine every assistant in the sorting department regarding the sorting list and record the results in their order book.
• As frequently as possible, the Postmaster should examine the contents of mail bags being prepared for dispatch, checking the sorting, facing, proper bundling, and clear stamping of articles.
• The results of these examinations should be noted in their order book.
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