Model Representation - 13 SPos once relieved from one division or retired, he should complete APAR within one month

 Another interesting appeal was prepared by Com D.Vetrivel, another good drafter in my team. The retired SSPOs to wreak vengeance against our union assistant divisional secretary who is a hard worker also blemished the APAR which was properly countered by our comrade. I hope you will enjoy this type of draft. Please record your appreciation to my team comrades like Gurusivam, Vetrivel and others in the comments box        

Sub: - Appeal against the entries made in the APAR for the year 2019-2020 – reg.

I humbly submit the following appeal against the observations/entries made in the APAR for the year 2019-2020 for your erudite self’s sympathetic consideration of the Director, Postal Services.  The appeal is submitted under the provisions of DOP&T O.M No.21011/1/2005-Estt(A) (Pt.II) dated 14.5.2009.

     My submission is as under:-

1. I am working as Postal Assistant, …………..HO w.e.f. 2017 and previously I am worked as SPM, ………….. SO.

2. I had received APAR grading through the letter No.APAR/Dlgs/19-20 dated at ………… 606001 the 29.05.2020 for the periods 01.04.2019 to 30.11.2019 and the same was received by me on 04.06.2020

3. Under Part III I have been given marks, by the retired SPOs, …………. division, as under:-

Sl.no.	Qualities	Numerical grading
(i)	Quality of output and above to reduce arrears and outstanding items	.4
(ii)	Promptness and accuracy in disposal of work with respect to knowledge or Rules/Regulations/Procedures in the area of function	.4
(iii)	Coordination ability	.4
(iv)	Attitude to work	.4
(v)	Sense of responsibility	.3
(vi)	Maintenance of Discipline	.2
(vii)	Capacity to work in team spirit as per time lines	.4
(viii)	Devotion to duty and punctuality	.4
(ix)	Relations with the public	.4
(x)	Ability to maintain calm& Composure at times of pressure of work	.4
(Xi)	Overall Grading	3.7

 

4. Under Part IV: - My Integrity has been mentioned as “Doubtful”, by the retired SPOs, …………..Division. 

5. While I have earned the bench mark “very good” right from 01.4.2016 to 31.3.2019, it has marked as “bad” during the fiscal year 2019-20 for 8 months from 1.4.2019 to 30.11.2019 by the retired SPO’S.

6. However, to my dismay, the SPOs, has given me the overall grading of 3.7 that do not match my performance.

My present appeal is against the above numerical grading and in this context I humbly put forth the following facts:

(i)           I am working in accounts branch. Actual incumbent of Accounts branch should be manned by three Postal Assistants and one accountant. But for the past three years I am managing the accounts branch single handedly by giving good quality output and kept nothing as arrears.

(ii)        In my APAR dossier the reporting authority mentioned that accounts branch records are not maintained properly which is contrary to the actual scenario. Pay bill register, Pension register and all other important records are maintained properly in the Meghdoot millennium module till this date and in CSI platform concurrently. Copies of pay bill  register of the concerned employees are available in Meghdoot millennium up to june 2018 and from july 2018 all pay bill sheets are available in CSI Platform. A hot copy of pay bill registers and pay bill sheets is kept on record. If any information demanded from the administrative office we are furnishing the information within the stipulated time. It is possible because of the proper feeding of data and values in the respective modules unerringly.

(iii)       Salary credit to the departmental officials, pension payment to the pensioners, TRCA disbursement to GDS staff, Gratuity, DCRG payment to the retired staff, cenvat submission to the audit and all other work entrusted to the accounts branch are done as per the prescribed procedure and rulings within the stipulated time. All the accounts branch work has been consummated because of promptness and accuracy in disposal of work with respect to knowledge of rules/regulation/procedures in the area of accounts branch. If any errors found then it will invite audit objection. I had worked promptly without inviting multiple objections from audit. However, sadly, the retired SPO’S had given me below very good bench mark.

(iv)       In addition to the regular work income tax returns pertaining to salary and non salary credentials (24Q, 26Q) were being filed by me promptly. Moreover sir GST payments and Submission of monthly GST returns is done promptly within the stipulated time. Amidst the above mentioned additional duties I have been ordered to work treasurer and ATR in addition to accounts branch work for a period of more than one month.

(v)         Bills paid voucher checking pertaining to the Sub offices and Head Post offices with the corresponding General ledger codes has been checked daily and if any error noted it has been rectified at once with the sense of responsibility and to curtail the unwanted expenditures by the submission of NPC bills in time. However to my dismay I had been given the mark of only .3 in lieu of sense of responsibility.

(vi)       I had maintained discipline and punctuality in my working office which can be ascertained from my immediate superior i.e. Head Postmaster. Since I am the first assistant secretary of NFPE union we had placed legitimate demands on behalf of union in writing as per the RSA rules. For non receiving of minutes we had requested then SPO’S to convey the minutes in time as a request. But he mistaken us and he had assessed the marks in a vindictive manner according to his own whims and fancies.

(vii)      In respect of Rule-16 charge sheet and impugned order of punishment mentioned in the APAR dossier I humbly put forth the following facts. I am the whistle blower of the frauds committed by shri ……….., GDS, BPM, ………. in the year 2016 that is four years back. Due to my repeated complaints and letters were the main parameters that disclose the frauds committed by the said BPM and after that only it had came to light. It was very well established by the report given by the concerned ASP, sub division during that period in his enquiry report that I am whistle blower of the fraud. In his report he also stated that, since I am the whistle blower I cannot be identified as subsidiary offender. For that charges I had been imposed with the punishment of reducing by one stage for a period of six months. The impugned order by the retired SPO’S has been appealed to the DPS, …….. region for set aside the impugned order. As per the natural justice there could not be two punishments as a subsidiary offender in the same case.  Citing the same rule 16 case, the reporting officer given the numerical grading which is against the natural justice.

(viii)    Further Under Part IV: - My Integrity has been mentioned as “Doubtful”, which is contrary   to the orders issued by the MHA, OM No.21011/27/2015-Estt[A-II] dated 11.feb.2016. Orders enclosed .This is for your kind information.

(ix)       During the said period 01.04.2019 to 30.11.2019 pay roll data of GDS employees Pensioners have been migrated to CSI platform and digitalization of service book have been successfully completed. It is pertinent to mention that I have managed all the above said works in single handedly and no assistance has been provided for entire period and till this date to accounts branch. I have not been imparted with any special training for pay roll data migration in CSI platform and due to my personal interest, integrity and devotion to duty I have strived hard to gain knowledge in CSI HR module, which helped me to migrate payroll data of GDS and Pensioners without any additional man power.

(x)        Moreover sir, then SPO’S Sri ………. retired on 29.11.2019 on superannuation. The said retired SPO’S has not submitted APAR within the stipulated time. It may be ascertained from the fact that the APAR has been received by me on 04.06.2020. It is contrary to the orders issued by the D.P & A.R. O.M.No. 210111/1/77-Estt., dated 30.01.1978 and Min.I&B.,U.O No.A.280-22/85-Vig., dated 02.01.1986 that when the reporting officer retires or otherwise demits office , he may be allowed to give the report on his subordinates within a month of his retirement or demission of office.

In view of the above submission, I submit that the overall grade points 3.7 so awarded in my case is not in consonance with the rules on the subject and arbitrary and against to the natural law. Barring the above one incident, I have never come up for any kind of adverse notice in my 14 years of service.  Therefore, I fervently appeal to the Director, Postal Services, to kindly consider my case and to order upward grading in my APAR.