14. Mutual Transfer & Rule 38 Transfer guidelines -IV

 DAILY INSIGHTS

Mutual Transfer & Rule 38 Transfer guidelines -IV

Capturing of vacancy shall include capturing of Sanctioned Strength. Working Strength, Earmarked vacancy and mode and category wise bifurcation of vacancy available for transfer under Rule-38 on the online portal.

Divisions/Circle will capture vacancy in following manner:

Actual vacancy as well as mode and category wise vacancy in grade of Postman, Mail Guard, MTS	Postal / RMS Division concerned
Actual vacancy in the cadre of PA / SA	Postal/RMS Division concerned
Mode and category wise bifurcation of vacancy in PA/SA cadre	Circle concerned Office
Actual vacancy as well as mode and category wise vacancy in respect of Circle cadres	Circle concerned Office

 

Instructions on assessment of vacancy for transfer under Rule – 38:

a. At the start of the recruitment year, ie. in the Month of January, all recruiting units shall assess vacancy for a particular recruitment year (e.g. for 2023 recruitment year, vacancies during the period 01.01.2023 to 31.12.2023) and distribute it amongst various modes of recruitment as provided in the Recruitment Rules and within each mode amongst various categories as prescribed. This shall be termed as ‘Provisional Vacancy’ for different mode of recruitment and category, which will be taken into consideration for transfer under Rule-38.

b. While assessing the vacancy as at (a) above, ‘Final Vacancy’ of previous recruitment year for each mode of recruitments, where candidates are yet to be selected / appointed, shall be excluded. However, vacancy due to non availability/non joining of candidates, whether as backlog of reserved vacancy or otherwise, and unforeseen vacancy of previous recruitment year not considered while arriving at ‘Final Vacancy’ of previous recruitment year, will be included.

c. As these vacancies are forecasted, these will actually arise round the year in different months. The ‘Provisional Vacancy’ will undergo change in case there are unforeseen vacancies not considered earlier. Such unforeseen vacancies shall be added to the total provisional vacancy assessed earlier for distribution amongst various modes of recruitment as provided in the Recruitment Rules and within each mode amongst various categories as prescribed.

d. While issuing notification for examinations conducted by the Department, ‘Provisional Vacancy’, calculated as (a) (b) & (c) above, as on the date of issue of notification shall be notified. The notification shall clearly mention that vacancy notified is “Tentative subject to change’. At the time of declaration of results, ‘Provisional Vacancy’, calculated as (a), (b) & (c) above, as on the date of publication of results shall be treated as ‘Final Vacancy’ for all modes of recruitment and list of successful candidates of examination conducted by the Department shall be published accordingly.

 

e. If for any reason, notification for examination is not issued or results of examination conducted are not published in the same recruitment year. vacancy on the last day of the recruitment year shall be treated as the ‘Final Vacancy’ for all modes of recruitment for recruitment year.

f. ‘Final Vacancy’ as per (d) or (e) above shall not undergo any further change for that recruitment year.

g. Based on the ‘Final vacancy’ as above, vacancy to be earmarked for Compassionate appointment and Sports quota recruitment will be decided.

h. Inter-Circle / Intra-Circle transfers under Rule 38 shall be considered on quarterly basis, as provided in preceding paragraphs, on the basis of actual vacancy at the start of the March/June/September / December subject to following conditions:

1)     In case of MTS/Postman/Mail Guard, Transfer under Rule-38 (both Inter Circle & Intra Circle) shall not be considered after issue of notification for examination to be conducted by the Department for vacancy of a particular recruitment year.

2)     In case of Postal Assistant/Sorting Assistant, Inter-Circle Transfer under Rule 38 shall not be considered after issue of notification for examination to be conducted by the Department for vacancy of a particular recruitment year. However, Intra Circle Transfer under Rule 38 will be allowed against the vacancy earmarked for filling up through examination conducted by Department even after issue of notification, as it will not alter the total vacancy of the Circle.

3)     In case of Postal Assistant/Sorting Assistant / Stenographer, Inter Circle Transfer under Rule 38 shall be allowed against the vacancy earmarked for Direct Recruitment through SSC, as it will not alter the total vacancy at all India level.

Final vacancy figure as on the last day of the recruitment year shall be reported to Directorate by 15th January of next year, as a final vacancy position which will not undergo any further change.